Marketing and Public Relations Coordinator, Lyric Opera of chicago

Lyric Opera of Chicago exists to provide a broad, deep, and relevant cultural service to the Chicago region and the nation, and to advance the development of the art form of opera.

DUTIES AND RESPONSIBILITIES:

  • Demonstrate leadership in accordance with Lyric’s mission and vision.
  • Liaise with national and international freelance photographers for procurement of photos as needed for various campaigns; conduct extensive photo research via the Internet, negotiate fees for usage and monitor photography budget.
  • Assist department in coordinating and producing press conferences and photo shoots throughout the season, including creating and maintaining timelines, travel schedules/bookings, organizing planning meetings; prepare event kits and monitor “day-of” execution.
  • Format and distribute all press releases on behalf of the company.
  • Maintain the local, national and international press lists.
  • Weekly processing of department invoices and maintenance of departmental budget spreadsheet.
  • Oversee press performance seating and ticketing needs.
  • Coordinate the production and collateral collection for Lyric Notes, our monthly e-newsletter.
  • Train and monitor work of support staff/interns in maintenance of company archives and departmental filing systems for current/completed projects as needed.
  • Maintain press and advertising clippings, including daily review of papers. Distribute to internal list highlights of key media coverage on a weekly basis.
  • Collect and fulfill donation requests from external partners.
  • Manage and coordinate special events for the marketing department.
  • Act as marketing department lead for Arts Vision organization-wide scheduling system.
  • Overall office administration duties including placing office supply orders, coordinating needs for new hires, arranging catering for meetings and events. Maintain communication with IT department in terms of equipment needs and malfunctions.
  • Provide organizational and administrative support for the Vice President of Marketing and Communications, Senior Director, Communications and Senior Director, Marketing and Audience Development including file management, facilitate communications with other Lyric departments, meeting coordination, travel booking, and maintain the department calendar.
  • As the business evolves, so may this role.  These duties may change as Lyric’s leadership identifies the need at any time. 

KNOWLEDGE AND SKILLS:

  • Bachelor's Degree from an accredited college or university in marketing or communications or equivalent experience.
  • Strong organizational, eagerness to learn, professional demeanor, oral/written and interpersonal communication skills are all essential, as is previous experience in a senior administrative support role to include a demonstrated ability to work independently and accomplish results accurately and efficiently in a fast-paced, high-level service environment.
  • Expert word-processing and proficient spreadsheet software skills also required, familiarity with MS Office software, including PowerPoint, Adobe Photoshop and Tessitura.
  • Similar experience in the marketing, advertising or publishing fields is highly desirable, as is experience with graphic design/production or press/media relations.
  • Opera and/or classical music knowledge and interest would be a significant plus.
  • Ability to work and think independently, a motivated self-starter who also works well in a larger team.

WORK CONDITIONS:

  • Ability to occasionally oversee evening or weekend functions or performances.
  • Sitting for extended periods of time.
  • Ability to operate a computer keyboard, mouse, and to handle other office equipment.

Interested applicants may send their resume and cover letter to jobs@lyricopera.orgdenoting position of interest. For more information, please click this link.


 

 

manager of school programs, steppenwolf theatre company

Steppenwolf Theatre Company is looking for a detailed, dynamic, and inclusive leader to join its Education department as Manager of School Programs.  For over 40 years, Steppenwolf Theatre Company has been a cultural leader in Chicago and model for theatre companies in the United States and around the world. Formed in 1976 by a collective of actors, the Steppenwolf ensemble has grown to 51 members who represent a remarkable cross-section of award-winning actors, directors and playwrights.  With a reputation for acting brilliance and a commitment to producing the best new American playwrights, Steppenwolf has inspired generations of theatre audiences and has long been a benchmark for theatre excellence. 

Recognizing that the ensemble is Steppenwolf’s most singular asset, Artistic Director Anna D. Shapiro and Executive Director David Schmitz, have established institutional priorities that are rooted in increasing ensemble participation and working with younger artists with a diversity of voice. Steppenwolf Education provides teens and young professionals the inspiration and connections to create change and thrive as future artists or future arts appreciators. By providing high-quality artistic experiences, access to artists working in the field and in-depth mentorship, teens and young professionals are inspired to create change.

Steppenwolf Education’s unique approach combines play production with educational components to enhance arts education for young audiences, as well as their teachers and families. Every season Steppenwolf for Young Adults creates two full-scale professional productions specifically for teens. Working closely with the Chicago Public and metropolitan area schools and other community partners, Steppenwolf’s Education department annually ensures access to the theater for more than 15,000 participants from Chicago’s communities. The initiative includes post-show discussions with artists; classroom residencies led by Steppenwolf-trained teaching artists in almost 100 classrooms in public high schools; professional development workshops for teaching artists and classroom teachers; the Young Adult Council, an innovative after-school initiative that uniquely engages high school students in all areas of the theater’s operations, as well as providing barrier-free teen programming for Council members and their peers; and City Connections, Steppenwolf Education’s commitment to building community partnerships with likeminded organizations committed to youth empowerment through the arts.

Position and Responsibilities:

Steppenwolf’s Manager of School Programs is a new position within Steppenwolf’s recently expanded education department. This role is not only responsible for managing the ongoing work of the in-school residency program, including training of its teaching artists and classroom teachers, but of working with the Director of Education to shape the growth of the program moving forward, primarily in the area of equity and access: ensuring that more students and teachers across the Chicagoland area are provided valuable resources through Steppenwolf Education, while maintaining the rigor and quality of programming that Steppenwolf is known for producing. The Manager of School Programs must be able to serve as a key ambassador of Steppenwolf Education to its many constituencies, including teens, educators, members of the community, as well as staff members and teaching artists. 

Specific duties of the position include:

In-School Residency Program:

  • Responsible for overseeing in-school residency program, including:
    • Pre/Post program
    • What If program
    • Immersion program
  • Alongside lead teaching artists in the program, create curriculum for and execute educator teacher training in aesthetic education and in relation to both Steppenwolf for Young Adults shows of the season
  • Design and implement lesson plans for use in the classroom  
  • Evaluate in-school residency program, including current assessment model, and shape future growth

Management of teaching artists:

  • Assist Director of Education in hiring teaching artists each season
  • Evaluate and manage teaching artists throughout season and through formal check-ins at end of season
  • Coordinate and schedule in-school residencies with schools and teaching artists for two Steppenwolf for Young Adults productions and auxiliary programming each season
  • Read and respond to teaching artist lesson plans, assessment worksheets and final assessments
  • Process weekly payments for teaching artists
  • Manage supplies for program
  • Plan annual teaching artist retreat

Support for Steppenwolf for Young Adult productions:

  • Work alongside Director of Education to develop relationships with new CPS classrooms for future partnerships
  • Work with Group Sales Department on reservations for school groups and communicate department philosophy, goals and information via phone conversations, emails and mailed materials to all students and teachers
  • Provide administrative support for schools during productions: seating charts, bus signs, phone lists, etc
  • Lead post-show discussions during school performances for 500-member audiences
  • Contribute to study guide content for Steppenwolf for Young Adult shows

Support for Teen Programs and Young Adult Council:

  • Working alongside the Manager of Community Programs, provide support for the Young Adult Council, building connections between classroom teachers in the school residency program and youth served by teen programs

Support for City Connections Program:

  • Working alongside the Manager of Community Programs, develop relationships with City Connections partners in order to deepen partnerships related to new school collaborations and beyond

Support to Development Department:

  • Communicate with Development department about residency program, in particular vision and values of program
  • Develop assessment tools, execution of these tools and documentation about residency program to aid Development in year-end reporting

Qualifications:

The ideal candidate will have at least five years’ experience in and proven dedication to the field of arts education and providing equity and access to the arts for young people. They will possess a readiness to shape a new position in a growing department and an excitement to execute current programming while developing a vision for growth and change. The following qualifications are required:

  • Steppenwolf gives preference to candidates who have demonstrable experience advocating for equity, diversity and inclusion.
  • 5+ years’ experience working with Chicago Public School students and teachers (or students of similar demographics), in and outside of traditional classroom settings.
  • 5+ years of teaching/teaching artistry work including curriculum development and implementation.
  • Strong managerial skills, with a desire to mentor burgeoning teaching artists in the field of teaching artistry.
  • Outstanding interpersonal and communications skills – characterized by the ability to listen, to speak, and to write well.
  • Strong organizational skills and keen attention to detail and accuracy.
  • Self-motivated and able to prioritize and multi-task efficiently.
  • Ability to manage short-term and long-term program goals simultaneously.
  • Experience with working in an office setting is a must, including fluency with Microsoft Suite, Wordfly, Survey Monkey, etc.
  • Experience with one or more of these technology tools a plus: Tessitura, Total Info or Patron Manager or similar systems.
  • Familiarity with the pedagogy of aesthetic education is a plus but not a requirement.

 Compensation

Compensation is competitive with prevailing compensation for similar positions within the non-profit performing arts industry. Excellent benefit package offered, including medical, dental and vision insurance, short-term and long-term disability insurance, vacation pay, paid sick leave, and 401(k) retirement program.

This position reports to the Director of Education. Note: This job requires availability for nights and weekend events and trainings, etc.

How to apply

Interested candidates should submit a cover letter, resume and three references by following this link by July 6, 2018.

Please note: Candidate needs to be available to start work on August 20th.

NO PHONE CALLS PLEASE

Steppenwolf Theatre Company is an equal opportunity and affirmative action employer. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Steppenwolf complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We strongly encourage applications from people of color and members of underrepresented groups.


Human resources coordinator, Lyric opera of Chicago

Lyric Opera is looking to hire a Human Resources Coordinator to join our Human Resources Department.  The Human Resources Coordinator assists with a variety of processes and programs across the employee lifecycle including recruitment and onboarding, employee data entry and maintenance, and employee communications and engagement. This is an entry-level Human Resources role, requiring minimal employment experience; however, a strong interest and/or academic grounding in human resources are highly preferred.

DUTIES AND RESPONSIBILITIES:

  • Assist with processing all pre-employment Human Resources information including job postings, advertising, incoming resumes and applications, and other Human Resources duties. Assist throughout the hiring process and schedule interviews as necessary. Handle all job inquiries from applicants. Prepare and mail response letters to candidates who were interviewed, though not selected for hire. Request removal of posting from the website and notify the appropriate people of the start date of new hire. Maintain electronic files for applications and purge after the required time.
  • Process pre-employment background checks and communicate promptly regarding results or any complications.
  • Assist with employee onboarding: Assist with processing new hire requirements including employment eligibility (I-9), tax withholding, etc. Prepare employment offer letters. Assist with conducting first day new employee orientations and order employee business cards and name tags.
  • Enter and maintain employee data in ADP.  This includes partnering with business managers to ensure that the status of all employees and artists is accurate and current including, but not limited to, personal data, dates, role changes, rate changes, and terminations. Employee data maintenance is a critical activity requiring a significant time commitment before and during Lyric’s performance season.
  • Assist in tracking unemployment claims.
  • Maintain Lyric’s organization charts, ensuring that they are current at all times.
  • Maintain the electronic job description folder including periodic updates.  Partner with Marketing and Communications to ensure that the Lyric program includes accurate and current employee rosters and job titles.
  • Administer Lyric’s exit survey for outgoing employees.  Report results on a regular basis.
  • Assist with special projects and analyses as requested.  Prepare HRIS and other reports, assist in and/or compile data, performance calculations/tabulate data as directed, summarize data and perform meaningful analyses, and prepare results in a professional and well-prepared manner as requested.   
  • Assist the Director of Compensation and Benefits with periodic compensation and benefits activities including reporting, annual salary administration, completing census data, and annual enrollment activities.
  • Assist with Lyric’s internship program including position posting, hiring and intern events.
  • Assist with the annual administration of the employee engagement survey including distribution and results reporting.
  • Assist with regularly retrieving and documenting suggestions from the company’s two suggestion boxes.
  • Assist the Vice President of Human Resources with various company events including all-company meetings and seasonal parties.
  • Assist in monitoring Human Resources budget and manage recruiting expenses.
  • Assume other responsibilities as necessary or as assigned by Human Resources management to achieve established compensation, benefits, or employee relations goals and objectives. 
  • Serve as a trusted advocate for employees by communicating their concerns and work with the HR management team towards resolution.  

KNOWLEDGE AND SKILLS:

  • Bachelor’s Degree in Human Resources or other directly relevant field or equivalent combination of college coursework and experience required.  
  • Intermediate to expert computer proficiency with Word, PowerPoint, and Excel preferred.  
  • Experience with ADP a plus but not required.
  • Excellent organizational and proofreading skills required.  Eye for detail and accuracy critical.
  • Effective problem-solving abilities; sound, logical decision-making skills required.
  • Strong interpersonal skills and business savvy required.  Must communicate with sensitivity and have a strong customer service orientation.  Strong communication skills, including effective listening skills required. 
  • Must be able to meet critical deadlines and work effectively under pressure.
  • Strong follow-up and follow through abilities required.
  • Ability to effectively prioritize and manage a consistently heavy workload.
  • Able to maintain strict confidentiality of highly privileged information.
  • Good writing/composition skills.  Ability to prepare correspondence that is accurate, grammatically correct and in proper business format. 

WORK CONDITIONS:

  • Ability to occasionally work evenings and attend periodic functions or performances.
  • Sitting for extended periods of time.
  • Ability to operate a computer keyboard, mouse, and to handle other office equipment.

Applicants should email a resume and cover letter to jobs@lyricopera.org


Administrative and Program Internship, Threewalls

Stipend: $500/month

Hours: Part-Time, Temporary, 12 hours/week, evenings required and some Saturdays

Supervisor: Artist and Artistic Engagement Manager

Threewalls’s new exhibition model and organizational philosophies—mission, vision, and values—situates the organization as one working at the intersection of art and community. With the new focus on socially-engaged art, artistic practices, and programming, Threewalls also finds itself engaging social justice and embracing the opportunity to advance inclusion, equity and access through the work. These are core to how we work and will guide the intern during their time at Threewalls.

As the admin and program intern, the intern will be responsible for assisting the Artist and Artistic Engagement Manager with the day to day operations and programs. Specifically, the intern will assist with In-Session, which is a remix of the traditional lecture or panel. In-Session is a critical interdisciplinary salon that incorporates reading, conversation, and performance together. The salons are focused on a selection from a shared reading list which is compiled based on a theme. Artists, curators and community members curate the In-Session, selecting the reading and the performers. After the conversation on the selection, it is activated by performance—music, song, poetry, dance or movement. Additionally, the intern will help with the RaD Lab program, Threewalls’ research and development incubator for selected artists that incorporates public engagement in the artists’ respective neighborhoods.

In terms of administration, the intern will assist preparing materials for Board of Directors board meetings, committee meetings, and grant materials. In assisting with these important tasks, you will receive a well-rounded experience in non-profit management that supports the development of programming.

The intern is expected to participate in Threewalls events during the fall, and evenings are required as well as some Saturdays. Additionally, the intern is encouraged to engage with the Threewalls team to learn about each working part of the organization and how each part contributes to the whole.

Characteristics:

  • Passionate about contemporary art, community engagement, and social justice
  • Responsible
  • Team player
  • Attentive to detail

Qualifications:

  • Excellent communication skills including the ability to talk with artists and non-artists
  • Strong research abilities
  • Writings on contemporary art, community engagement and/or social justice (published or unpublished)
  • Practice Threewalls’s value and believe in our mission and vision
  • Fluent in Spanish, conversationally and written
  • Education: High School graduate or higher

To Apply:

Please submit your resume, a one-page letter of interest, and a writing sample (no longer than 3 pages, can be a partial sample of a longer piece). Submit your materials to info@three-walls.org with “Fall 2018 Internship” in the subject line. The deadline is July 14, 2018 and interviews will be July 24 and 25, 2018. No phone calls. No late submissions.


 

Donor Engagement and Stewardship Associate, Lyric opera of chicago

Lyric Opera of Chicago exists to provide a broad, deep, and relevant cultural service to the Chicago region and the nation, and to advance the development of the art form of opera.

We are searching for a Donor Engagement and Stewardship Associate who will work with the Associate Director of Annual Giving to help develop and execute a strategic plan for stewarding and retaining donors while building cultivation opportunities for Lyric’s prospect pipeline. This position will help ensure that donors receive the benefits Lyric offers in gratitude for their giving while working with gift officers to help cultivate donors and prospects. This position will administer several stewardship activities and analyze the performance of each Lyric donor benefit annually.   

RESPONSIBILITIES AND DUTIES:

  • Ensure donors are properly stewarded for their giving and extend outstanding customer service to patrons. Monitor and respond to inquiries and requests made via Lyric’s donor benefits hotline, email address, and on-line donor portal.
  • Develop, coordinate, monitor, and analyze donor benefit fulfillment and redemption processes for all individual and planned giving societies to assess appeal, suitability, and efficacy.
  • Design and implement ticketing and fulfillment processes for donor rehearsals. Respond to any requests related to ticketed donor benefit performances or events. Assign and track distribution of all internal and external rehearsal passes. Enter and seat ticket orders. Print and mail tickets as needed.
  • Provide ticketing concierge services to a select group of Lyric donors.
  • Partner with donor operations and communications to create, manage, and implement customized, multi-touch, multi-channel stewardship processes for all individual and planned giving societies including welcome packages, ticket concierge information, thank you letters, tax receipts, pledge statements, newsletter content, invitations, impact statements, and endowment reports.
  • Collaborate with donor operations to develop and ensure the accuracy of all individual and planned giving society honor rolls and publically available annual donor rosters.
  • Partner with donor events to schedule, program, and coordinate internal and external communications and staffing needs related to donor and prospect tech tours, intermission receptions, and pre- or post-performance activities.
  • Work with gift planning to help administer the “Name a Seat” program. Communicate with donors and prospects. Order, request, and oversee plaque installation. Create, maintain, and update plaque location listing.
  • Work with gift officers to develop cultivation and stewardship plans for donors and prospects and help ensure those plans are recorded, implemented, tracked, and updated in Lyric’s moves management system.
  • Other duties as assigned. 

KNOWLEDGE AND SKILLS:

  • Bachelor's Degree from an accredited college or university
  • 3 or more years of professional experience in non-profit management, fundraising, alumni relations, communications, public relations, marketing, sales, or related professional work experience required.
  • Proficiency in donor relations, fundraising, ticketing, and/or CRM software. Tessitura experience preferred.  Working knowledge of the Microsoft Office suite of products required.
  • Outstanding written, oral, and interpersonal communication skills including the ability to interact effectively in person, by email, and over the phone with a wide variety of constituents.
  • Ability to manage confidential information with discretion, maturity, and diplomacy.                                                                                                                               
  • Excellent organization and time management skills including the ability to work on multiple projects concurrently, set priorities, and successfully complete tasks in a timely manner.
  • Ability to work independently and as a member of a team in a collaborative and fast-paced environment.

·         Familiarity with opera, music, and/or theater is desirable.

WORK CONDITIONS:

  • Ability to oversee evening or weekend functions, deployments, or performances and work occasional nights and weekends to assist with department/company event needs.
  • Ability to work in a fast-paced environment and successfully handle shifting priorities.
  • Sitting for extended periods of time.

Ability to operate a computer keyboard, mouse, and to handle other office equipment.

 Applicants should send a resume and cover letter denoting position of interest to jobs@lyricopera.org


general manager, the joffrey ballet

The General Manager is responsible for strategic financial leadership and business administration of the artistic department, including leadership of the annual budget process, negotiating and executing ballet and tour contracts, and other administrative artistic logistics. Works closely with the Artistic Director to set clear goals, plans to achieve those goals, and ensure clear communication and coordination with all other departments.

Responsibilities include but aren’t limited to; participate in long range planning and creation of multiyear budget, negotiate and execute contracts for all ballets, acting as project leader for new works, renewing licenses for ballets, coordinating department and production meetings, identifying capital and technology needs for the department, be the main point of contact for all company touring and working with Company Manager and Music Director to establish orchestra needs and schedules.

QUALIFICATIONS/RESPONSIBILITIES:  Minimum five years directly relevant experience preferred. Innovative and forward-thinking professional with exceptional interpersonal and communication skills and a high degree of professionalism and integrity. A track record of successful financial management combined with a comprehensive knowledge of theatre operations and project management. Superb attention to detail and exceptional organization skills. Positive attitude and enjoys working in a collaborative work environment. Ability to meet deadlines and manage multiple priorities with grace and humor. Must have a solid commitment towards diversity, inclusion, and equity.   

WORK SCHEDULE: Cyclical working hours depending on season. Touring requires long days and may involve driving. Must be present during dancer work hours. Work schedule will fluctuate to coincide with rehearsal and performance hours. Includes evening and weekend hours.

APPLICABLE PHYSICAL CAPABILITIES: General mobility in office areas.  Ability to lift 20 lbs. Ability to operate data processing and other office equipment. Excellent written and verbal communication skills.

TO APPLY: Please send cover letter and resume to hr@joffrey.orgCuratorial and design research associate, CNL art consulting


Job Description

CNL Art Consulting (CNL) is looking for a part-time, 10 hour/week Curatorial and Design Research Associate to start immediately. This exciting opportunity is for an arts administrator interested in engaging in a supportive role for a fast-growing arts consultancy business. This exceptional candidate will contribute to the development of a wide range of dynamic art programs with high-profile clients and organizations throughout Chicago. This collaborative role will provide the right candidate with the opportunity to actively contribute to the growth and sustainability of the company, while working on a diverse range of art programs and projects with artists locally, nationally and internationally.

About CNL

CNL ART CONSULTING (CNL) believes artists deeply impact and shape our communities. Artists identify alternative ways of thinking and bring new ideas to the forefront in innovative ways. Artists have the capacity to actively engage our imagination, contribute to society, and make meaningful, deep change.

CNL is committed to working closely with her clients to create dynamic art programs that reflect an organization's vision and brand, while capturing the imagination and innovation of Chicago's creative community.

  • We partner with our clients to create dynamic art programs that serve an organization's mission and aesthetic vision.
  • We deliver curatorial expertise to individual clients and businesses on both an ongoing or by-project basis.
  • We offer consulting to businesses with a specialization in program design, marketing, team-building and strategic development.
  • We facilitate workshops and provide individual consultation to artists to help them to realize their vision and build a sustainable career.

Responsibilities

  • Research
  • Conduct artist research to help expand CNL’s artist database.
  • Assist with researching potential artists and programming that reflects the vision of the client and architectural design of the space.
  • Attend exhibition openings and visit galleries to bring fresh ideas to CNL.

Design

  • Prepare professional client presentations for CNL, including placing potential artwork directly into digital architectural renderings and plans.

Administrative

  • Assist with administrative duties as needed; including maintaining calendar, coordinating meetings, marketing, and website updates.
  • Support and contribute to the development of an artist database.

Logistics

  • Assist with all aspects of project logistics, including framing, shipping and installation

Qualifications

The Curatorial and Design Research Associate will possess the following qualities:

  • Flexible schedule
  • Strong work ethic
  • Ability to multi-task and switch gears effortlessly from project to project
  • Willingness and enthusiasm for learning
  • Patience, professionalism and kindness
  • Time management skills and creative problem solver
  • Work independently and remotely with option to meet face to face weekly or bi-weekly pending the project
  • Proficient in Adobe Suites

Hourly Rate

This position is contractual and is $15/hour for 10 hours/week with potential for growth.

To Apply

Please submit a brief cover letter and resume/CV to Cortney Lederer at cortney@cortneylederer.com.


Director of marketing and communications, steppenwolf theatre company

The Director of Marketing and Communications oversees all aspects of audience development and retention, brand management, earned ticket sales and box office services.  Reporting to the Executive Director, serving as a member of Steppenwolf’s senior management team and working closely with both the Artistic Director, Ensemble and the Board of Trustees, the Director of Marketing and Communications leads a sophisticated and customer-centric team of eighteen full-time and more than twenty part-time staff which creates and executes strategies and tactics to meet Steppenwolf’s institutional goals. 

In addition to overseeing the strategy, planning and implementation of all marketing, public relations and sales programs to earn up to $7 million in memberships and single ticket sales annually, the Director of Marketing and Communications will work with the Marketing, Communications and Audience Services teams to develop innovative and leading-edge audience development and retention initiatives which will ensure Steppenwolf has an audience as diverse as the programming on its stages.  Further, it is the goal of the institution and the responsibility of the Director of Marketing and Communications to help launch Steppenwolf into the next 25 years of its dynamic life, and to do so with the same vigor, innovative spirit and ambition as our founders did in 1975.

The Director of Marketing and Communications will focus on growing new audiences while retaining and deepening relationships with current audiences, by leading Steppenwolf to the forefront of digital and new media marketing and engagement efforts.  Further, the Director of Marketing and Communications will work to elevate the brand of Steppenwolf within the conscious mind of our city and our nation.  With two major milestones on the horizon, including the expansion of Steppenwolf’s campus and Steppenwolf’s 50th anniversary (a mere 7 years from now), the Director of Marketing and Communications will be integral to the planning for the celebration of these two major events, as well as strategically preparing the public for the new building and the newly expanded vision of who Steppenwolf is in Chicago. 

Essential Functions include (but are not limited to):

  • Collaborating regularly with the Executive Director and Artistic Director, mastermind and supervise the planning and implementation of all marketing, public relations, and sales programs to raise nearly $7 million in earned income through memberships and single ticket sales annually.
  • Supervise the Steppenwolf’s sales projections and corresponding pricing and inventory strategies to maximize revenue and motivate sales team while maintaining fiscal health of annual operation.
  • Through the application of learning cycles (design programs, research, try, assess results and make improvements, research, try, assess results, etc) create and grow a sustainable audience base that reflects the diversity of Chicago.
  • Increase the public profile and interest in Steppenwolf both locally, nationally and internationally, including having the pulse on Steppenwolf’s brand in all major markets.
  • Create and execute innovative stakeholder communications strategies to educate and inform current supporters about activities and accomplishments.
  • Support the development of community engagement and access initiatives of the theatre.
  • Manage annual expense budgets of $2.9 million to run all marketing, publicity, sales (including box office), media and graphic design efforts and operations.
  • Cultivate a risk-taking work environment that enables innovation and growth in new technology and marketing practices to ensure Steppenwolf’s vitality.
  • Mobilize the communications team to “get the plan off the page” with efficiency and flexibility – measuring results and adjusting the plan to reach aggressive goals.
  • Work alongside other Senior Management Team members as a strategic thought leader on short and long-term organizational issues.
  • Collaborate with various internal departments to ensure that the patrons’ experience of the theater is welcoming, kind and comfortable.
  • Collaborate with the Development Department to integrate organizational strategy and customer relationship management in marketing and fundraising efforts.
  • Serve as staff liaison to the Marketing Committee of the Board. 

Key Competencies Desired:

  •  Ability to grow an audience with in a well-established mature and highly competitive market place
  • Ability to lead the use of digital media to drive ticket sales
  • Strong analytical skills
  • Team Player and Inclusive Leader
  • Strategic, Flexible and Curious Thinker
  • Ambition for achieving goals
  • Highly Ethical Conduct and Strong Emotional Intelligence
  • High Technical Capacity

Qualifications:

The successful candidate will be a detailed, innovative and forward-thinking professional with exceptional marketing and communication skills.  A high degree of professionalism and integrity is necessary to be successful in this position.  They will be a compelling, persuasive leader with the ability to move a team forward—direct reports, executive leadership and volunteers—by inspiring and motivating people with creativity and energy.

The ideal candidate will be a resourceful, results-oriented leader with the ability to think strategically, generate new ideas and set priorities.  They will have a passion for getting things done, for not only creating but for executing and evaluating a plan of action while not losing sight of the big picture, with the flexibility to welcome and embrace change, and the ability to balance many challenges inherent in an active and lively theatre environment.  They also will be a skilled manager and an effective delegator who can build on group dynamics and set high expectations with the marketing and communications team.

The following qualifications are required:

  • Steppenwolf gives preference to candidates who have demonstrable experience advocating for equity, diversity and inclusion.
  • A comprehensive understanding of marketing theory and practice with preference given to those with performing arts experience.
  • At least ten years of increasingly responsible and successful experience in marketing or communications with a proven track record in audience development.
  • At least five years of progressively responsible and successful experience in managing, mentoring and motivating staff, and the ability to inspire staff toward accomplishing common objectives.
  • Preference will be given to candidates with experience managing audience research studies, digital marketing campaigns, brand management, loyalty and retention programs, as well as audience growth initiatives including tourism strategies.
  • Outstanding interpersonal and communications skills – characterized by the ability to listen, to speak, and to write well – with a strong commitment to audience centric communication.
  • A knowledge of theatre in Chicago and experience with Tessitura a plus.

About Steppenwolf

Steppenwolf Theatre Company is the nation’s premier ensemble theater. Formed by a collective of actors in 1976, the ensemble represents a remarkable cross-section of actors, directors and playwrights. Thrilling and powerful productions from Balm in Gilead to August: Osage County—and accolades that include the National Medal of Arts and 12 Tony Awards— have made the theater legendary. Steppenwolf produces hundreds of performances and events annually in its three spaces: the 515-seat Downstairs Theatre, the 299-seat Upstairs Theatre and the 80-seat 1700 Theatre. Artistic programming includes a seven-play season; a two-play Steppenwolf for Young Adults season; Visiting Company engagements; and LookOut, a multigenre performances series. Education initiatives include the nationally recognized work of Steppenwolf for Young Adults, which engages 15,000 participants annually from Chicago’s diverse communities; the esteemed School at Steppenwolf; and Professional Leadership Programs. While firmly grounded in the Chicago community, nearly 40 original Steppenwolf productions have enjoyed success both nationally and internationally, including Broadway, Off-Broadway, London, Sydney, Galway and Dublin. Anna D. Shapiro is the Artistic Director and David Schmitz is the Executive Director. For additional information, visit steppenwolf.org, facebook.com/steppenwolftheatre, twitter.com/steppenwolfthtr and instagram.com/steppenwolfthtr.


Compensation

Compensation is competitive with prevailing compensation for similar positions within the non-profit performing arts industry. Excellent benefit package offered, including medical, dental, vision insurance, short-term and long-term disability insurance, employee assistance program, vacation pay, paid sick leave, personal days and 401(k) retirement program.

How to apply

Interested and qualified candidates should send a cover letter and resume by following this link by June 15, 2018.


NO PHONE CALLS PLEASE

Steppenwolf Theatre Company is an equal opportunity and affirmative action employer. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Steppenwolf complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We strongly encourage applications from people of color and members of underrepresented groups.


Manager of Administration and Special Projects, 3arts

Organization Overview and Culture

Bridging social justice and the arts, 3Arts provides career-spanning support to women artists, artists of color, and artists with disabilities working in the performing, teaching, and visual arts in Chicago. Our investment in artists’ enterprises, agency, and wellbeing reflects an equal commitment to bolstering the creative freedom, community spirit, and health of every neighborhood in our city where they work and live. Our focus on equity and individuals is designed to upend common systems of power by putting resources directly into the hands of the artists who create formidable ripple effects in Chicago.

Annually, 3Arts distributes 50 grants to artists in the six-county Chicago area. Through unrestricted cash awards, project funding, residency fellowships, and professional development training, 3Arts helps artists build momentum in their careers over time. In 2017, 3Arts artists represented 75% women, 70% people of color, and 7% people with disabilities who live and work in 52 zip codes in our region. For more information, visit 3arts.org.

Our organization’s culture embodies creativity, responsiveness, collaboration, fluidity, integrity, and depth of purpose. Every member of our small staff is a critical representative of our mission both within and beyond our office doors. We strive to instill a balance between rigorous production and mission moments in which organizational and sector-wide vision and values are investigated and experienced. We value flexibility, good humor, openness, curiosity, and positive energy in each member of our staff.

Position Overview

The Manager of Administration and Special Projects (MASP) is an integral member of a small, highly collaborative team that puts the 3Arts mission into action by advocating for Chicago artists within our organization’s equity-based framework.

The MASP is involved in the administration of every aspect of 3Arts, from finance and development to special projects and events, ensuring that systems run efficiently, records are accurate, and the organization is operationally effective. We seek a detail-oriented, tech-proficient, data-savvy communicator with terrific writing skills. The MASP is an anchor across all areas of 3Arts, including supporting the Executive Director and the Board of Directors.

This is the perfect position for someone with administrative experience who gravitates to project-based work, thrives in a creative and responsive environment, likes to take on responsibility and work independently with initiative, stays comfortably on top of deadlines, and pays exceptional attention to both high level systems and the finer points of implementation. This is a full-time position with growth potential that offers a salary range of $50,000-$57,000, depending upon experience.

Responsibilities

Operations

  • Provide operations oversight, including vendor contract negotiations and renewal; record-keeping; and the development and implementation of systems, processes, and policies.
  • Coordinate meeting, travel, and registration logistics for staff and Board as needed.
  • Maintain database for all organizational stakeholders (including artists, nominators, judges, donors, and prospects) and generate data reports and mailings.
  • Manage logistics for 3Arts Awards jury panels.

Finance

  • Maintain Quickbooks records of expenses and revenue, prepare monthly expense reports, and work closely with the Accountant to ensure the accuracy of financial records.
  • Process payments related to vendors and outgoing grants.
  • Generate and compile records and documentation for annual audit.

Development

  • Provide development support to the Executive Director, including assisting with the submission of grant proposals and reports.
  • Track and maintain records for all transactions.
  • Conduct research on prospective funding opportunities.
  • Process donations and prepare acknowledgement letters and other correspondence.

Special Projects

  • Provide administrative oversight for a variety of special projects, including the 3Arts Residency Fellowships at the University of Illinois at Chicago; annual 3Arts Awards Event; 3AP (3Arts Projects); and the 3Arts Community Award.

Experience with the following is preferred: Quickbooks, eTapestry or similar donor database, Microsoft Office Suite, Constant Contact, and Photoshop.

The compensation package includes health, dental, vision, and life insurance coverage, a 403(b) retirement plan, and opportunities for professional development.

3Arts is committed to fostering a diverse, creative, and inclusive workplace.

To Apply:

The position will remain open until filled. To ensure consideration, please send your cover letter and résumé to: jobopp@3arts.org by June 8, 2018. Note that we are unable to respond to every applicant personally.


 

Program director, snow city arts

Snow City Arts (SCA) inspires and educates children and youth in hospitals through the arts. SCA provides one-on-one and small group instruction in the visual arts, creative writing, theater, music, and media arts to patients at Rush University Children’s Hospital, Ann & Robert H. Lurie Children’s Hospital of Chicago, Northwestern Medicine Central DuPage Hospital, and Children’s Hospital University of Illinois. SCA’s curricula in arts education are steeped in studio practices and work in tandem with the National Core Arts Standards and Common Core State Standards. Student workshops are assessed and documented through a customized database and an extensive portfolio archive. The SCA team includes a professional staff of 6; an artistic staff of 11 part-time teaching artists; and numerous interns and volunteers. We are a small but dedicated, efficient, and creative organization with a broad reach.

The Program Director will report to the Executive Director, collaborate with both the Development and Communications Director and Associate, and supervise the Teaching Artist Advisers, Teaching Artists, Administrative Assistant, and the Exhibitions and Partnership Coordinator. The Program Director is responsible for the vision and quality of SCA’s programming, champions the development and implementation of SCA’s project-based curriculum, plays a critical role in implementing strategic initiatives, advances SCA’s assessment and evaluation protocols, and sustains significant external relationships within the arts education and arts in healthcare sectors.

Program Leadership

  • Strategy: Lead the development and implementation of the organization’s programmatic strategic vision
  • Innovation: Direct and adapt SCA’s curriculum and pedagogy to embrace innovation, as well as best practices from the field, and ensure documentation of said curriculum remains up-to-date
  • Connections: Seek and engage in special programming and knowledge-sharing opportunities in the fields of arts education and arts in healthcare to position SCA as a leader in both fields

Strategic Partnerships and Relationship Building

  • Relationships: Work in partnership with the Executive Director and Board of Directors to develop, foster, and sustain strategic relationships in healthcare, arts education, school districts, leading Chicago area cultural institutions, and other relevant fields
  • Reporting: Provide SCA leaders and ambassadors with plans and updates related to program initiatives, partnerships, and projects to ensure appropriate strategies, language, and priorities for marketing and fundraising
  • Expansion: With the Executive Director, work to ensure the growth of SCA by pursuing expansion opportunities

Teaching Artist and Staff Management

  • Supervise: Hire, evaluate, and, when needed, direct disciplinary action of SCA Teaching Artists Advisors and support Teaching Artist Advisors in their role as managers; manage part-time Administrative Assistant and Exhibitions and Partnership Coordinator
  • Teach: Develop SCA projects in chosen discipline and periodically teach students
  • Develop: In collaboration with the Teaching Artist Advisors, set yearly agendas for bi-monthly professional development sessions for Teaching Artists
  • Comply: Ensure the Teaching Artists’ compliance with SCA policies and procedures, including documentation, assessment, and school reporting protocols

Program Documentation, Assessment, and Evaluation

  • Assessment: Oversee the continued development and implementation of SCA’s assessment protocol
  • Theory of Change: Advance the development of SCA’s Theory of Change
  • Database Management: Direct future innovation and development of SCA’ custom-built database, LEO, in partnership with contracted information management team
  • Reporting: Review and analyze pertinent data for reporting and messaging purposes

Curriculum Development and Programmatic Oversight

  • Arts Curriculum: Lead the development and maintenance of project-based arts education curriculum at SCA
  • Approval: Review all artist-developed projects and approve their use in SCA’s curriculum
  • Alignment: In partnership with Teaching Artists, align all SCA projects to approved state and federal learning standards, as well as SCA’s assessment outcomes and best practices
  • Curate: Occasionally serve as lead curator and manage the Curatorial Committee and Exhibitions and Partnership Coordinator in planning and curating SCA exhibits including SCA’s annual event, board events, smaller exhibits, and donor requests

Hospital Administration

  • Compliance: Maintain the SCA’s compliance with HIPAA, FERPA, and other program-related laws and protocols
  • Site Management: Serve as the high-level manager at hospital locations - including managing staff orientation and training, competency requirements, and reporting requirements; act as manager and lead contact at Ann & Robert H. Lurie Children’s Hospital of Chicago and Northwestern Medicine Central DuPage Hospital
  • Relationship Building: Identify and develop new opportunities to deepen SCA’s engagement with existing hospitals partners

Organizational Administration

  • Policies and Procedures: In partnership with Executive Director, revise and implement policies and procedures
  • Development: In partnership with the Development team, maintain relationships with pertinent grant-making professionals; provide necessary messaging and data for fundraising purposes
  • Clinical Research: Cultivate relationships with medical and educational institutions and individuals that could lead to clinical research involving SCA
  • Board Involvement: Serve as the staff liaison to the Program Committee and serve as a non-voting member of the Expansion Committee; attend and support Governing and Auxiliary Board meetings and projects as needed
  • Budget: Collaborate on the development and management of the annual program budget as well as budgets for installations and other events and projects
  • Brand: In partnership with the communications team, maintain and cultivate the SCA brand

The ideal candidate can work independently and as part of a cohesive team. Key skill sets include: ability to build multiple, individualized relationships across and outside of the organization; sophisticated understanding of current education trends, including learning standards, assessment, documentation and evaluation, and differentiated learning; ability to plan, facilitate, and approach meetings with clearly defined goals in mind; ability to work closely with people from various artistic and administrative backgrounds; excellent verbal and written communication skills; manage projects from conception through completion including evaluation; demonstrated ability to multi-task, prioritize and solve problems; ability to manage and facilitate the leadership of others.

Qualifications for the position include:

  • Bachelor’s degree, Master’s degree preferred
  • Five or more years’ progressive experience in the Arts Education field
  • Specialized expertise in teaching artistry and/or maintenance of a personal artistic practice
  • Passion for SCA’s mission and arts education
  • Strong interest in non-profit administration
  • Experience managing databases
  • Self-motivation, accuracy, attention to detail, and ability to meet deadlines
  • Some evening and weekend work is required

Candidates should send a cover letter, resume, and writing sample (2 pages or less) to employment@snowcityarts.org. SCA will receive resumes until 5:00 pm on Friday, May 4th, 2018 or until the position is filled.

Snow City Arts is an equal opportunity employer. People of color are strongly encouraged to apply.


Director of Finance & Operations, Arts & Business council

Position Summary: The Director of Finance & Operations reports to the Managing Director of ArtCore, who also is the Executive Director of the Arts & Business Council of Chicago. The position is a salary exempt position. The Director shall manage and oversee the development and implementation of a sound financial infrastructure and plays a critical role on the leadership team of ArtCore, comprised of the Executive Directors of the partner organizations.

ArtCore is a non-merging partnership between the Arts & Business Council of Chicago (A&BC), See Chicago Dance (SCD) and Chicago Cultural Alliance (CCA), created in 2016 for the purposes of sharing resources to support each partner’s mission. Each partner operates independently and ArtCore provides infrastructure and staffing support to the partners. ArtCore operates in a shared office space in a WeWork location in downtown Chicago.

ArtCore is committed to inclusion and equity and strives to ensure that our staff reflects the diversity of our volunteers and clients. We are committed to removing barriers to employment that are faced by equity-seeking groups including veterans, people with disabilities, or individuals who identify as members of ALAANA communities.  Members of these groups are encouraged (but are not required) to self-identify as such in their cover letters and asked to describe the unique perspective this identity provides for this role.

SUMMARY OF JOB DUTIES AND SEGMENTS include but are not necessarily limited to:

  • Responsible for day to day operations in the finance department. Including general accounting, cash flow management, projections, and budgeting; Monthly financial analysis and preparation of detailed reports of variances; Developing financial recommendations, budgets, and cost allocation plans; Updating and implementing all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
  • Train and support staff and volunteers on internal controls. Conduct internal reviews to ensure compliance.
  • Manage bank accounts in alignment with policies and procedures.
  • Oversee the processing and accounting for revenue and expenditures by program; ensures accuracy, completeness, and compliance with agency, local, state and federal requirements, and standard accounting and audit procedures.
  • Oversee all payroll activities, including timesheets, taxes, withholdings and other deductions.
  • Collect, interpret and present key financial data in an accurate and timely manner clearly communicate monthly and annual financial statements; collate financial reporting materials.
  • Oversee the preparation of, including gather information for the annual independent audit and all required tax filings; interface with external auditors/ CPAs.
  • Assist the Executive Directors with annual and long-term financial projections and strategic planning.
  • Effectively communicate and present the critical financial matters to the Executive Directors and if necessary to the board of directors.
  • Cooperate with the preparation of proposals and reports. Prepare governmental and funding reports.
  • Manage personnel benefits administration.
  • Maintain and manage IT functions.
  • Other duties as assigned.

Qualifications

  • Bachelor’s degree in business, business administration, accounting, finance or related degree.
  • Three to five (3-5) years’ experience in financial management and accounting, ideally in the nonprofit sector.
  • Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively affect both strategic and tactical operational and administrative initiatives.
  • Ability to complete and lead focused, detailed work, assuring completeness and accuracy.
  • Demonstrated experience in setting priorities, proposing new ways of creating efficiencies and guiding organizational investment.
  • QuickBooks expertise essential.
  • Salesforce experience desirable; database/CRM experience required

Full-time position that offers a competitive salary, based on experience, and a comprehensive benefits package.

Please send resume and cover letter to: info@artsbiz-chicago.org

SUBJECT LINE: “DFO”

Application deadline April 27, 2018

To learn more about our organizations, visit:

Arts & Business Council of Chicago: www.artsbiz-chicago.org

See Chicago Dance:  www.seechicagodance.com

Chicago Cultural Alliance: www.chicagoculturalalliance.org

 

 

 


Deputy digital director, hip latina

The Deputy Digital Editor will help conceptualize, edit, and write daily content on HipLatina.com with the goal of driving engagement and growing traffic. You must have a demonstrated interest in the Latino community and thrive in a fast-paced environment. We’re looking for a hands-on editor with a passion for finding unique and culturally relevant angles and ushering stories through the full digital lifecycle. You’ll need to embrace our FIO (Figure It Out) ethos, meaning:

  1. You are quick thinking and have a deep sense of professional integrity.
  2. You are highly entrepreneurial.
  3. You take on each challenge with a deep sense of ownership and determination.

Scope & Responsibilities include, but are not limited to:

  • Brainstorm, assign and create engaging and shareable stories
  • Work with the EIC to manage editorial calendar with goal of having 2 weeks of evergreen content preplanned, edited and uploaded to CMS
  • Write 1 post and edit 4-5 posts a day
  • Manage team of freelance contributors and influencers
  • Ensure that best-in-class SEO procedures are consistently implemented
  • Update editorial calendar and production systems daily to track content variables, pitches and deadlines
  • Participate in weekly staff meetings
  • Manage content partnerships, exchanges, and expectations
  • Handle on boarding of all new contributors
  • Track monthly invoices
  • Hit quarterly goals and key performance indicators
  • Ensure that work is consistently accurate and fair, objective and of high quality
  • Develop familiarity with HLC archive to ensure thoughtful link backs & repurposing
  • Respond to publisher, sales and client feedback maintaining HLC voice
  • Work with team to conceptualize, develop, write, edit, and execute custom branded content
  • Share content and tag appropriate parties on social media

Specific Knowledge, Skills and Abilities:

  • 5-7 years editorial experience (mix of editorial and brand/agency experience a plus)
  • Lifestyle expert qualified to share expert problem-solving advice
  • Working knowledge of brands/influencers/experts within the multicultural space
  • Skilled at refining and executing stories that resonate with a millennial audience and are SEO-optimized
  • Highly creative and conceptual, with a portfolio of editorial and/or copywriting samples to share
  • Some experience in working in collaborative sales processes, including the interaction required in an advertising sales environment
  • A deep understanding of the current social, digital, branded content, and mobile landscapes
  • Ability to change direction and operate in a fast-paced, high tempo, entrepreneurial environment
  • High degree of energy, initiative, innovation, sense of humor, positive attitude, and passion for social media

HLC Media is a EEOE.

To apply, email mariela@hiplatina.com.