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Administrative and Membership Assistant, National Trust for Historic Preservation

JOB SUMMARY

Over the past 37 years, the National Main Street Center (NMSC) – a subsidiary of the National Trust for Historic Preservation – has led a transformational movement, working with 2000+ communities around the country to revitalize and re-energize their older and historic downtown commercial districts. The NMSC’s two core programs for supporting community revitalization efforts are Main Street America and UrbanMain.

Through these programs, we are dedicated to helping communities understand the connection between creating quality places and economic competitiveness and equipping them with the tools to make that connection a reality. Since its inception, the NMSC’s approach has earned a reputation as one of the most powerful community-based economic development tools in the nation, generating over $74 billion in reinvestment in downtown areas.

NMSC is a small, geographically dispersed team of approximately 15 FTEs. This dynamic group is passionate about Main Street’s mission, with ambitions to significantly scale and deepen our impact in communities across the country. We are results-driven, high-performing, and exceptionally team-oriented. Several of our staff have young children or elder care responsibilities, and we strive to make our organization one in which team members can thrive in both their professional and personal lives by offering flexible work arrangements, including telecommuting.

The Administrative and Membership Assistant position will provide executive assistant support to the President and CEO, and work closely with the Associate Manager of Membership Engagement and the membership team on administrative and programmatic functions.

DUTIES

Membership (50%)

  • Serve as primary contact for NMSC’s membership base, ensuring members have access to their benefits and feel valued by the organization. This includes monitoring NMSC’s email inboxes and main phone line responding to inquiries from members and the public.
  • Support administrative operations of the NMSC’s membership program by completing monthly invoicing, processing dues payments, maintaining financial records, and maintaining the membership database. 
  • Other administrative duties as assigned by Associate Manager of Membership Engagement.

Executive and Program Support (50%) 

  • Maintain the CEO’s daily calendar: Arrange in-house and outside NMSC meetings, coordinate scheduling and logistics for conference calls, and out-of-town travel schedule (to include communication and coordination with board members, field staff, and state and local partners.)
  • Handle travel logistics, and expense reimbursements for all business travel and local meetings for the CEO. Maintain electronic and hard files.  
  • Meet regularly with the CEO to identify and highlight upcoming meetings and issues and assist in the management of files and project follow-up among NMSC staff.
  • Facilitate communication between the President and staff, board members, National Trust executives and partners.
  • Provide support for board meetings; coordinate meeting attendance and handle logistical issues for board members during meetings and conference calls.
  • Support National Main Street Center staff as needed. Attend team meetings and handle related logistics including agenda development and minutes.
  • Serve as liaison between the NMSC’s technical service team, legal advisors, consultants, and clients to develop, execute, and track contracts for services provided to and by the Center.
  • Compile and submit annual multiple state business and charitable fillings for the organization with a 3rd party vendor.
  • Perform light research tasks and other duties, as assigned by the CEO.

QUALIFICATIONS

  • At least 1-2 years of relevant administrative experience supporting a senior executive with preference for experience in a non-profit setting. Strong administrative skills and attention to detail essential.
  • Demonstrated proficiency in Microsoft Office, specifically, MS Word, Excel, and Power Point and using MS Outlook for extensive high-level scheduling and calendar management of behalf of CEO. Experience with database software is a plus.
  • Must be highly motivated, dependable, organized, comfortable working in a team setting, and a conscientious self-starter. .
  • Ability to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashion. Strong organizational skills required.
  • Ability to continually develop skills related to use of rapidly changing technology and communications best practices.
  • Basic analytical and problem-solving skills, including issue identification and prioritization.
  • Basic project-organization skills. Ability to collaborate and to achieve results with moderate supervision.
  • Demonstrated ability to write and communicate clearly and effectively in English. Experience with outreach to an engagement of culturally diverse constituents a plus. Bi-lingual skills (especially English/Spanish) a plus.
  • Strong customer service skills.
  • Ability to adapt and be flexible in a dynamic and fast-paced work environment, including working effectively with frequent interruptions and handling changing and/or unscheduled tasks with accuracy. Public contact and ability to work successfully in close proximity to others required.
  • Regular and reliable attendance required.
  • Bachelor’s degree (or equivalent years of experience) required.
  • Some light travel required.

TO APPLY

Please email cover letter and resume to 831178-CJB-0@nthp.hrmdirect.com

APPLICATION INSTRUCTIONS
Please email your resume in .doc, .docx, .pdf, .txt, .rtf, .html, or .ascii format to the address below. If you wish to enclose a cover letter, please include it in the body of your email message.


Director of Community Programs, Lyric opera of Chicago

Lyric Opera of Chicago exists to provide a broad, deep and relevant cultural service to the Chicago region and the nation, and to advance the development of the art form of opera. Lyric Unlimited, a division of Lyric Opera of Chicago, offers a multifaceted program of expanded community engagement and artistic initiatives that includes Lyric's longstanding education programs.

The Director of Community Programs is responsible for general administration of Lyric Unlimited community programs, including multi-year and seasonal community partnerships, creative youth development, co-created works, season specific engagement projects, and the development of a new community advisory group. Responsibilities include leading the design, creation, and implementation of new and season specific community programs and related activities and events, as well as ongoing management of continuing programs. 

DUTIES AND RESPONSIBILITIES:

  • Grow and maintain relationships with Chicago area community organizations, former, current and potential partners; represent Lyric Unlimited in community settings.
  • Lead the administration of continuing partnership with the Chicago Urban League and future creative youth development and/or co-created works. Develop a scalable, adaptable model.
  • Maintain and grow Lyric Unlimited’s Caminos a la ópera initiative, to include small, medium and larger scale programming depending on season.
  • With Lyric Unlimited VP, develop and implement a community advisory group for Lyric Opera of Chicago with the aim of establishing a voice for communities traditionally underrepresented at Lyric.
  • Develop collaborative community relationships in conjunction with Lyric Unlimited chamber opera productions. Curate relevant ancillary programming including, but not limited to exhibits, pre- or post-performance elements, films and facilitated discussions.
  • Contribute to the planning and development of new Lyric Unlimited commissions with an emphasis on determining and ensuring relevance for Chicago communities.
  • Create informal events each season that engage and re-engage current and former community partners and community programs participants.
  • Oversee the Youth Opera Council, with support from Lyric Unlimited Coordinator, refreshing the program and ensuring appropriate support and staffing.
  • Hire and supervise part-time and contract employees engaged to support specific community programs.
  • Liaise with contacts in Artistic, Tech, and Rehearsal to share needs in order to provide production elements of community programs.
  • Create and monitor Lyric Unlimited community programs budgets, coordinating with Marketing and Technical Departments to fully incorporate all expenses.
  • Develop project timelines and share information internally to staff across company and externally to partner organizations working to support each project.
  • Liaise with Marketing and Communications to develop messaging and promotional materials for Lyric Unlimited community programs and assist in the development of program materials.
  • Contribute to the creation of proposals and respond to requests for information from Development Department to facilitate fundraising efforts; assist in the monitoring and tracking of expenses for budgetary reporting required by foundations and other funding entities.
  • As the business evolves, so may this role. These duties may change as Lyric’s leadership identifies the need at any time.

KNOWLEDGE AND SKILLS:

  • Bachelor's Degree from an accredited college or university in music performance, education, arts administration or equivalent experience.
  • 5-8 years of administrative work experience.
  • Familiarity with opera, theater or other performing arts, essential.
  • Experience in establishing and sustaining collaborative community partnerships.
  • Ability to create and monitor program budgets on an annual and multi-year basis.
  • Strong staff management skills with the ability to work collaboratively as part of a team and facilitate communication among team members.
  • Must be culturally aware/sensitive, constituent-focused, energetic, enthusiastic, well-planned, and organized.
  • Superior verbal and written communications skills, strong interpersonal and relationship skills, and excellent judgment and professionalism in dealing with the public are required.
  • Ability to work and think independently, a motivated self-starter who also works well in a larger team.
  • Familiarity with Chicago area neighborhoods and communities is highly desirable.
  • Fluency in Spanish is highly desirable.

WORK CONDITIONS:

  • Ability to oversee evening or weekend functions, deployments or performances at off-site venues and the Civic Opera House.
  • Sitting for extended periods of time.
  • Ability to operate a computer keyboard, mouse, and to handle other office equipment.

To apply, please send your resume and cover letter to jobs@lyricopera.org denoting position of interest.


Opera in the Neighborhoods Tour Manager, Lyric opera of Chicago

Lyric Opera of Chicago exists to provide a broad, deep and relevant cultural service to the Chicago region and the nation, and to advance the development of the art form of opera. Lyric Unlimited, a division of Lyric Opera of Chicago, offers a multifaceted program of expanded community engagement and artistic initiatives that includes Lyric's longstanding education programs.

Through Opera in the Neighborhoods, Lyric Unlimited offers fully staged and costumed English-language opera productions for Chicago area students in grades 3-6. Opera in the Neighborhoods performances, which are presented at local high school and college venues, serve as an exciting introduction to live opera for elementary students.

The OIN Tour Manager handles all logistics for the OIN performance tour. The 2018 OIN tour begins October 15 and ends on November 16. Final rehearsals take place between October 8 and 12.

Duties and Responsibilities:

  • House manages performance sites, makes usher assignments, assigns school seating, greets school upon arrival, and manages the dismissal process.
  • Interfaces with stage manager to ensure the performances run as scheduled.
  • Oversees bus arrivals and departures before and after performances.
  • Interfaces with security personnel at schools.
  • Makes introductory remarks at start of performances and manages Q&A with artists.
  • Serves as the point of contact for the stage crew when they arrive at the school.
  • Trouble shoots any issues related to the production needs.
  • Serves as liaison with the cast and crew regarding arrival and schedules.
  • Ensures that all cast and crew members act appropriately and professionally.
  • Facilitates meals as required for tour personnel.
  • Oversees OIN Tour Assistant.
  • Requires the ability to reliably get to locations throughout the Chicagoland area.

Management retains the option to change or add to the duties of the position at any time.

Knowledge and Skills:

Strong organizational, interpersonal, and oral/written communications abilities necessary, as is previous experience in an arts administrative or production management role. A demonstrated orientation to detail and problem solving. Ability to manage wide variety of personnel. Experience working with volunteers and artists is desirable.

To apply, please send your resume and cover letter to jobs@lyricopera.org denoting position of interest.


Artistic Services Manager, Lyric Opera of Chicago

Lyric Opera of Chicago exists to provide a broad, deep and relevant cultural service to the Chicago region and the nation, and to advance the development of the art form of opera. The artistic services provided by Lyric Opera contribute to Lyric’s world-wide reputation as among the best places to perform.

The Artist Services Manager is in charge of travel and hospitality for all visiting artists, Technical Department guests, Production Staff, and others as assigned. This includes: air travel, accommodation, ground transport, and work authorization.

Duties and Responsibilities:

  • Providing artists’ services, including assisting with orientation to Chicago, finding schools, child care, doctors, financial assistance, and entertainment.
  • Arranging housing for approximately 200 visiting artists and staff throughout the year. Providing guidance for the artists to furnished housing in Chicago, liaising with housing vendors, and following through on any problems that develop. Maintaining close contact with vendors of available housing and various hotels.
  • Arranging air travel to Chicago for approximately 200 visiting artists and staff throughout the year, adhering to a travel budget originating from artists’ contracts. Arranging travel outside Chicago for production meetings. Administering official airline barter agreement in conjunction with Finance and Development. Maintaining projected artist travel spreadsheet for upcoming year, shared interactively with key staff members. Negotiating pro rata costs with other North American companies to share expenses.
  • With Rehearsal Assistant support, oversight of work authorization procurement for foreign artists.
  • Ensure timely distribution of per diem and reimbursement checks when necessary
  • Other duties as assigned in support of Rehearsal and Production offices, particularly during off-season.

Job Requirements:

  • Experience working with performing artists and artists’ representatives.
  • Ability to work calmly under stressful conditions with frequent interruption.
  • Knowledge of travel industry regulations.
  • Knowledge of U.S. non-immigrant visa types and procurement methods.
  • General understanding of artists’ union contracts.
  • Experience working in a team environment.
  • Excellent written and oral communication skills.
  • Keen sense of discretion.
  • Facility with Microsoft Word, Adobe Acrobat, Google Docs., Drive, and Sheets.
  • Foreign language skills helpful, especially Italian, French and/or German.
  • Familiarity with the operatic repertoire is desired.

Work Conditions:

  • Ability to work evening and weekends regularly is required.

To apply, please send your resume and cover letter to jobs@lyricopera.org denoting position of interest.


Payroll coordinator, lyric opera of Chicago

Lyric Opera of Chicago exists to provide a broad, deep and relevant cultural service to the Chicago region and the nation, and to advance the development of the art form of opera.

Lyric Opera is looking to hire a Payroll Coordinator to join our Finance department. The Payroll Coordinator is an entry-level position responsible for assisting with maintaining payroll-related accounts and is responsible for assisting with the reconciliation, analysis and accuracy of all payroll accounts across Lyric’s diverse and complex workforce.

DUTIES AND RESPONSIBILITIES:

  • Proactively support the Payroll team in executing all pay processes across Lyric and the Ryan Opera Center.
  • Support the payroll team in analyzing time records and process payrolls in accordance with the provisions of complex labor contracts
  • With assistance from the Payroll Associates and Director, ensure full-cycle payroll integrity, owning accuracy from data input to service provider transmission to proofing output to delivering pay stubs to staff.
  • Demonstrate strong customer service in responding to employee inquiries regarding pay checks.  Work with appropriate internal department supervisors and/or external software service vendors to resolve issues and correct discrepancies in pay checks and related payroll systems/records.
  • Partner with HR colleagues to implement and advocate sound payroll practices and procedures.
  • Provide written or oral verification of employment and pay-related matters in response to a variety of third-party information requests.
  • Support year-end W-2 tie-outs and distribution of W-2s.
  • Provide back-up support to other Finance Office staff, as needed, including coverage for others on the payroll team.
  • Respond to employee inquiries regarding paychecks. 
  • Support the Payroll Director with audits and analysis reports.
  • Review and post Payroll GL entries into Navision and create financial statement. 

KNOWLEDGE AND SKILLS:

  • Bachelor's Degree from an accredited college or university in business administration. Prior payroll and/or accounting experience or coursework preferred but not required.
  • Proficiency in the Microsoft suite of products, particularly Excel.
  • Experience with Payroll/HRIS systems (ADP Workforce Now and e-Time preferred) and accounting systems preferred but not required.
  • Demonstrated problem-solving and organizational skills, attention to detail, and strong math aptitude.
  • Outstanding communication skills with the ability to provide customer service to internal and external contacts, including handling confidential information.
  • Ability to work and think independently, a motivated self-starter who also works well in a larger team. 

WORK CONDITIONS:

  • Ability to occasionally work evenings, weekends or holidays to process payroll, attend functions or performances.
  • Sitting for extended periods of time.
  • Ability to operate a computer keyboard, mouse, and to handle other office equipment.

To apply, please send your resume and cover letter to jobs@lyricopera.org denoting position of interest.


 

Author circle facilitator, Contextos

Background

ConTextos is an organization based in El Salvador and Chicago. In El Salvador, which is dubbed “the homicide capital of the world,” ConTextos provides programming to young people at-risk of, witness to, or responsible for violence. We provide literacy programs in public schools, juvenile detention, jails and prisons, specifically with individuals exposed to, accused of or guilty of violent offenses and gang-affiliation. In Chicago, we work with adults 18-30 who are involved in the justice system in the community and/or in pre-trial detention.

Through our Soy Autor programming, participants don’t learn to read and write; rather, they learn to use reading and writing as a platform for self-reflection, deep-thinking and community building. During the process, participants “read as writers” as they draft, revise, illustrate and publish their own personal memoirs. The program develops literacy skills, engaged dialogue, social-emotional healing and pro-social behaviors. Participants show improved interest in learning, increased ability to reflect and have positive self-projections for the future. The process doesn't just transform the lives of authors, but works with adults to engage with empathy and use their stories to change hearts and minds in the private sector and amongst policy makers.

Duties & Responsibilities

Reporting to the Director of Programs, the Author Circle facilitator will co-create Author Circles and co-teach the Soy Autor illustrated-memoir and social emotional curriculum to emerging adults.

Essential Functions

Provide support and leadership in Chicago Project writing workshops and instructional support in institutional (CCDOC, IYC) and community based programming via a combination of co-teaching and lead teaching. Authors have experienced significant complex traumas, had limited exposure to intensive writing opportunities and may be struggling readers.

● Work closely with ConTextos team to prepare for classes including lessons plans, material preparation and coordination with various teaching site teams.

● Demonstrate purpose, flexibility and commitment to our Authors’ healing, learning and empowerment.

● Have high expectations and strong work ethic; demonstrate compassion, creativity and commitment to excellence, ethics and integrity. Believe strongly in each individual’s humanity and ability to thrive.

● Be excited to become a founding member of a growing, purpose-driven organization.

Qualifications:

Meaningful experience working with young people (14-35) who have had negative experiences in traditional schooling, systems and/or institutions.

● Demonstrates nuanced understanding of trauma-informed practices, social emotional learning competencies, adult learning modalities and asset-based frameworks.

● Vibrant experience teaching and facilitating groups, though not necessarily in traditional settings.

● Well-read and well-written with a passion for authentic stories and complicating societal narratives.

● Strong collaborator and able to work well independently; passionate about community assets and developing caring, respectful relationships; reflective and compassionate, a belief in lifelong learning.

● Experience in facilitating podcasts a bonus!

If interested in applying, please send a resume, names of 3 professional references and a SHORT statement (no more than 1 page) explaining your interest in being an Author Circle Facilitator to thechicagoproject@contextos.org


Assistant/associate director of student learning, The art institute of chicago

Through Learning and Public Engagement and with its collections, exhibitions, and communities as core resources, the Art Institute of Chicago champions the role of art and culture in in people’s lives; promotes access and equitable participation in art and the museum; fosters critical and creative thinking; and collaborates to strengthen the fabric of communities and the life of our city. Programs help connect a wide range of audiences to art and the museum, including youth and adults of all ages, abilities, and backgrounds. Within this context, the division of School Programs provides diverse and dynamic learning opportunities and resources for K-12 students and teachers, with an emphasis on Chicago schools.

As part of the leadership team for School Programs, the Assistant/Associate Director for Student Learning directs all activities related to K-12 student experiences in the museum and the recruitment and training of the volunteers (docents and greeters) and contract educators who facilitate such experiences.  S/he will play an essential and strategic role in a current initiative to holistically evolve the student tour program at the Art Institute, enacting a teaching philosophy and impact framework founded in the belief that all students should have access to high quality arts experiences and that such experiences are catalysts for learning both in and out of the classroom. This process will yield new tour formats and resources, new voices and skill sets within the teaching corps, and embedded outreach and evaluation strategies to ensure access, relevance, and quality.

The Assistant/Associate Director is an active member of the educational community of Chicago and the museum field. S/he builds relationships with school communities, collaborates with staff in the Learning and Public Engagement department and across the Art Institute to deepen audience connections and position the museum as an important space in the learning ecosystem of Chicago. The responsibilities of the Assistant/Associate Director are informed by the museum’s priority to become a more diverse, equitable, and inclusive institution.

Primary Duties and Responsibilities:

  • Set and maintain long- and short-term strategy for student tours in alignment with the broader vision and teaching philosophy of the School Programs division.
    • Revise and/or develop and sustain essential program components—including guided tour topics and availability, instructional approaches, and self-conducted tour resources.
    • With Director of School Programs, manage and communicate changes to the program with stakeholders, including docents, greeters, contractors, teachers, and other staff.
  • Direct daily operations of the student tour program, as carried out by staff, volunteers, and contract educators.
    • Ensure effectiveness and efficiency are maintained for tour scheduling and facilitation; tour evaluation, documentation, and record-keeping; teacher communications and outreach; and collaboration with other departments regarding tour logistics and reporting (especially Security, Physical Plant, Visitor Services, and Curatorial/Exhibitions).
    • Ensure that systems, policies, and procedures increase access and are easy to use/follow by target audiences.
    • Manage budgets for all aspects of student tours, reviewing quarterly to track expenditures and income.
  • In collaboration with Assistant Director for Adult Learning and Accessibility, direct the recruitment, training, and ongoing support for volunteer docents and greeters and contract educators who work with K-12 students.
    • Set annual curriculum of training sessions for teaching personnel in the department with a focus on methods and cultural competence in addition to artistic and historical content.
    • Plan/implement recruitment of new volunteers or paid educators, with an eye toward substantially increasingly the diversity of the teaching and volunteer corps
    • Promote practices in hospitality and gallery teaching that manifest core museum and program values and are attuned to different learning styles and developmental levels.
    • Ensure alignment with the needs and interests of teachers, students, and schools.
    • Actively teach training sessions for teaching and greeter corps, in addition to providing ongoing guidance about research, touring, and customer service.
    • Regularly facilitate student tours in order to stay fresh with the teaching strategies and content, as well as to model effective touring practice for the museum’s teaching corps.
    • Work closely with the Docent Council and its subcommittees and with greeter representatives to promote effective governance of volunteer activities, positive relationships among volunteers and with staff.
  • Set and direct evaluation efforts for student tours.
    • Establish and execute processes for ongoing formal and informal evaluation of docents, greeters, and paid educators.
    • Regularly monitor data collection and analysis and adapt programs and approaches informed by findings, staying current with trends in research and evaluation in museum education and K-12 learning.
    • Report on findings to multiple stakeholders.
    • Work with Director to connect findings to other data across School Programs and the museum.
    • Actively seek opportunities to share results through scholarly publication and professional conferences.
  • Provide responsive staff supervision and mentorship to staff, contractors, volunteers, and interns.
    • Recruit and onboard new staff as needed; set annual goals for (and with) direct reports and manage performance through ongoing supervision and mentorship.
    • Connect staff with resources and opportunities for professional development.
    • Mentor and manage interns and volunteers, and support direct reports in doing the same.
    • Work with the Director of School Programs to establish and continually assess and communicate roles and responsibilities of divisional staff as work evolves from year to year
    • Regularly communicate museum, de partment, and other relevant information to direct reports.
  • Build relationships and collaborate with colleagues across the department and the museum
    • Participate in working groups.
    • Actively seek to connect young people and their families to opportunities across program areas.
  • Build and leverage external relationships to maximize the impact of the museum’s activities, including sharing results and supporting program recruitment and promotion.
    • With the Director of School Programs, build and maintain relationships with Chicago Public Schools, Ingenuity Incorporated, and the local Arts Education community in order to keep abreast of and actively contribute to policy and program initiatives.
    • Represent the museum in local and national forums (conferences, seminars, publications, etc.), contributing to professional dialogue about the impact of visual art and cultural learning in formal K-12 education.
  • Perform other duties as assigned.

Professional Skills and Disposition

  • Demonstrable leadership skills, including ability to successfully mentor, manage, and motivate diverse teams; adept at leading change processes that involve multiple individuals.
  • Excellent interpersonal, verbal, and written communication skills, including ability to communicate with audiences of different backgrounds, levels of knowledge, and types of ability. Must be diplomatic and tactful.
  • Excellent organizational, project, and time management skills; demonstrated ability to adapt to the changing needs of a dynamic, high-volume work environment.
  • Exceptional collaboration skills including the ability to work within a framework of shared authority with a range of communities and stakeholders
  • Ability to take initiative and exercise excellent judgment, both as part of a team and independently.
  • Interest in keeping current with research and trends practices in formal and informal learning environments.
  • Energy and enthusiasm for the mission of the museum and demonstrated commitment to advancing  the goal of making educational institutions, including museums, more pluralistic, equitable, and inclusive.

Minimum Qualifications         

  • Bachelor’s degree required, preferably in art education, art history, museum education, studio art, or other related education, humanities, or social science field; Master’s preferred
  • Minimum 3-5 years experience working with K-12 audiences and/or in museums
  • Previous experience teaching with works of art
  • Previous experience supervising volunteers or coaching teachers and/or volunteer educators
  • Demonstrated ability to set and assess strategy, and to lead teams through change
  • Demonstrated experience with conducting evaluation and research
  • Command of Microsoft Office Suite, Google Suite

Applicants should visit the Careers link on the Art Institute of Chicago website and search for the title of the position.


Assistant, Office of the General Director, lyric opera of chicago

Lyric Opera of Chicago's Assistant to the Office of the General Director will provide administrative support to the Manager and assist in the coordination of activities and functions for the Office of the General Director.

DUTIES AND RESPONSIBILITIES:

  • Demonstrate leadership in accordance with Lyric's mission and vision.
  • Provide administrative support to the Manager of the Office of the General Director and efficiently execute on a broad variety of administrative tasks including:
    • managing an extremely active and dynamic calendar of appointments
    • tracking and completing expense reports
    • composing and preparing correspondence that is sometimes confidential
    • compiling documents for travel-related meetings
    • assistance in preparing materials for committee meetings
    • assist in special functions of the Office of the General Director, including opening night performances, lectures, and similar events
  • Work closely and effectively with the Manager to keep the office well-informed of upcoming commitments and responsibilities, and initiating follow ups appropriately
  • Prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
  • As the business evolves, so may this role. These duties may change as Lyric's leadership identifies the need at any time.

KNOWLEDGE AND SKILLS:

  • Bachelor's Degree from an accredited college or university in business or equivalent experience
  • At least 2 years of administrative office experience preferred
  • At least one year arts management experience preferred
  • Demonstrated professional skills:
    • Absolute and unquestionable confidentiality with the Manager and General Director
    • Impervious to gossip (never instigating or receiving)
    • Outstanding communication skills with the ability to connect with an audience irrespective of size, seniority, demographic or native language
    • Tact and skill to deal with wide range of personalities, seniority and individual quirks
    • Exemplary written and verbal communication skills to execute on behalf of either Manager or General Director
    • Bias toward action: positive sense of urgency
    • A make-it-happen attitude that supports an entrepreneurial and opportunistic environment
    • Ability to work and think independently in small and larger teams
    • Working knowledge of our business; a student of the industry
  • Demonstrated technical skills:
    • Master of the MS suite of products
    • CRM expertise (Tessitura a strong plus)
  • Ability to work and think independently, a motivated self-starter who also works well in a larger team

WORK CONDITIONS:

  • Ability to occasionally work evening or weekend functions, deployments or performances.
  • Sitting for extended periods of time.
  • Ability to operate a computer keyboard, mouse, and to handle other office equipment.

To apply, please send your resume and cover letter to jobs@lyricopera.org denoting position of interest.


Teaching artist, Pegasus theatre

Pegasus Theatre Chicago (PTC) seeks teaching artists for the 2018-2019 school year. These positions are available for arts educators: actors and playwrights. Teaching Artists are contractual positions that reports and is accountable directly to the Program Manager; and is also accountable to the Executive (Producing) Director. 

Teaching Artists (TA) work with our Young Playwrights Festival education program in the schools and community. TA’s play critical roles in the success of the program as either Tour Artists, Playwriting Instructors or Actors. Teaching Artists should have demonstrated experience in theatre arts or playwriting disciplines and be passionate about teaching middle and high school students in urban, public school settings.

Teaching Artists interact with teachers and are responsible for meeting program goals. Successful candidates are committed to on-going professional development as arts practitioners and educators and are expected to participate in YPF events.

Duties and Responsibilities:

  • Implement YPF Tour or Playwriting curriculum and create lessons to support social and emotional development through playwriting instruction and the annual competition
  • Skilled in one or all of the following theatre arts disciplines; acting, improvisation, or playwriting
  • Participate in pre- and post-planning meetings with fellow teaching artists, PTC staff, and or mentors
  • Document workshop agenda and successes and challenges for each session and share with Administrative staff
  • Report regularly with Administrative staff any workshop concerns including tour schedule, lessons, learning, attendance, and facility issues
  • Adhere to guidelines & policies and to those of the facility, reporting any incidents or problems to educators and YPF leadership
  • Be a positive role model to students, school staff and fellow Teaching Artists
  • Perform other duties as may be requested

Qualifications

  • BA, BFA or related Degree, or proven ability/related training
  • 2 years teaching and/or mentoring experience in school or community based setting
  • Experience working with and promoting an organizational culture of inclusivity, equity, and diversity.
  • Work in a team environment with minimal supervision
  • Detail-oriented with excellent communication, organizational, interpersonal and writing skills
  • Knowledge of Chicago Public Schools and Community Based Organizations
  • The ideal candidate is a committed advocate for the advancement of diversity with a experience addressing issues of racial, ethnic, gender, disability bias, and other facets of social justice.

We invite you to join our talented teaching team and staff and become part of our vision to develop new artists for the stage by preparing students for success in their creative fields through innovation, engagement and real-world experiences. 

For consideration, please include a cover letter, resume and three professional references in your submission – all in one PDF document. Position subject to a background screening. Please email materials as one PDF titled with your full name (example JaneDoe.pdf) to jobs(at)pegasustheatrechicago.org.   Qualified candidates of diverse backgrounds are encouraged to apply. 

Pegasus Theatre Chicago is an EEO Employer that values diversity, inclusion and cultural equity.


Program Manager, Pegasus theatre

The Program Manager (PRM) is a leadership position that coordinates the Young Playwrights School program, new works programs, and Community Engagement at Pegasus/Young Playwrights.  This part-time position is ideal for recent college grads looking to build a career in arts administration.  

Young Playwrights/Pegasus Theatre Chicago promotes playmaking and theatre artists and champions new and authentic voices.   Our multifaceted arts education program provides in-class residencies combined with professional apprenticeships and theatre-making opportunities. We excitedly embrace diversity and are committed to building a team that represents a variety of backgrounds, perspectives, and skills.

The PRM reports to the Producing Director (PD) and performs all duties with the PD’s vision and guidance.  The PRM is expected to work both autonomously and collaboratively. Candidates must be both creative and highly organized with great attentiveness to detail. Average of 18-20 hours per week. Salary discussed at offer.

Major areas of responsibility include:

  • Implement education and community engagement programs
  • Work with teachers to establish program requirements and schedule activities
  • Work with PD to train and book teaching/residency artists
  • Book Residencies, Workshops and School performances
  • Conduct post-residency talk-back and document processes
  • Work with PD to manage YPF competition phase (solicit volunteer readers, follow-up, receipt and distribution of evaluations)
  • Coordinate the Final Round Immersion Workshops and Final Round programming
  • Work with PD to develop/implement YPF Alumni program
  • Maintain ongoing data records (e.g., workshops, residencies, school and students served)
  • Generates reports to PD for funders/reporting agencies documenting activities accomplished on a mutually agreed schedule
  • Document activities on the Google calendar
  • Assist with other program-related activities as required

Those applying ideally will possess experience in or have confidence required to succeed in:

  • Exhibit excellent communication (both written and oral) skills
  • Be proficient in Microsoft Word, Excel, Cloud-based scheduling software (JotForm, Google)
  • Have experience working in the arts as an arts educator, administrator or both;
  • Demonstrate a strong work ethic, stamina, passion, along with a positive attitude;
  • Possess the confidence to be in a non-profit theater leadership position;

Submit cover letter, resume, and three references. In cover letter, briefly detail experience, especially with regard to arts education. Your materials should be emailed as one PDF titled with your full name (example JaneDoe.pdf) to jobs(at)pegasustheatrechicago.org.   

Pegasus Theatre Chicago is an EEO Employer that values diversity, inclusion and first voice.

Deadline: July 30, 2018


Director of human Resources, Joffrey Ballet

The Director of Human Resources will provide overall HR leadership; collaborate with the Executive Director along with the Senior Leadership team and staff to develop and implement HR initiatives focused on creating a culture of engagement, inclusion and excellence. The Director of HR manages the day‐to‐day operations of the Human Resources office and the administration of the human resources policies, procedures and programs. The Joffrey Ballet has a budget of over $20 million and a total staff of 260, including 100 full time, 100 part time and 60 independent contractors.

This individual carries out responsibilities in the following functional areas: departmental development, talent management system, recruitment/selection, onboarding, employee engagement, performance management, employee recognition, employee relations, benefits, compensation, employment law and collective bargaining agreement compliance, policy and procedure development, employee relations, staff development and off boarding. The Director of Human Resources also chairs the Diversity, Equity and Inclusion committee and oversees the Volunteer and Internship programs.  

QUALIFICATIONS/REQUIREMENTS: Bachelors degree in Human Resources, Organizational Management, or equivalent work experience required. PHR/SPHR or SHRM-CP/SHRM-SCP certification preferred. A seasoned and mature leader with at least 5 years of experience in a human resource position. Excellent organizational skills and the ability to anticipate needs and proactively act on them, keen attention to detail and the ability to work independently is required. Ability to establish collaborative relationships at all levels to identify needs and deliver solutions that achieve employee, department, and organizational goals. Ability to communicate complex or sensitive information in a clear manner. Proven ability to handle confidential information with discretion. Must possess strong computer skills, excellent written and oral communications, and the ability to manage multiple projects. Must have a solid commitment towards diversity, inclusion, and equity.   

WORK SCHEDULE: Monday through Friday, 8:30am‐5pm, additional hours as required.

APPLICABLE PHYSICAL CAPABILITIES: General mobility in office areas.  Ability to operate data processing and other office equipment. Excellent verbal and written communication skills.

TO APPLY: Please submit cover letter and resume to hr@joffrey.org


Director of development, puerto rican arts alliance

Reporting to and in partnership with the Executive Director, the Director of Development will spearhead development efforts as the Puerto Rican Arts Alliance continues to grow. A new position in the organization, the Director will have the opportunity to build the development function.

The Director is responsible for planning, organizing, and directing all of the Puerto Rican Arts Alliance’s fundraising, including: membership, annual fund, major gifts program, grants/institutional giving, sponsorships, planned giving, special events and any future capital campaigns.  The Director works closely with The Executive Director and the Board of Directors in all development and fundraising endeavors.  

QUALIFICATIONS:

  • Must embrace the mission of Puerto Rican Arts Alliance: “ The Puerto Rican Arts Alliance (PRAA) is dedicated to preserving Puerto Rican culture by maintaining our traditions, promoting our arts, providing educational opportunities in arts and cultivating pride in our heritage for future generations.”
  • Strong interpersonal and writing skills.
  • Knowledge and experience in fundraising techniques, particularly major gifts fundraising.
  • Ability to work with and motivate staff, board members and other volunteers.
  • Desire to get out of the office and build external relationships.
  • Self-starter and goal-driven to initiate donor visits and fundraising calls.
  • Organized, with demonstrated follow-through on tasks and goals.
  • Display a positive attitude, show concern for people and community, demonstrate presence, self-confidence, common sense and good listening ability.
  • Bachelor’s degree.
  • 5 years minimum experience in professional fundraising. Master degree preferred.

ACTUAL JOB RESPONSIBILITIES:

  1. Meet prospective donors and supporters on a continual basis to establish effective communications with them.
  2. Grow a major gifts program including identification, cultivation, solicitation and stewardship of major donors.
  3. Oversee grant seeking including research, proposal writing, and reporting requirements.
  4. Build the planned giving program with a focus on deferred gifts such as bequest expectancies.
  5. Direct the annual fund program, including mailings and annual fundraising drives.
  6. Direct capital campaigns and other major fundraising drives.
  7. Coordinate fundraising special events, including the organization’s National Cuatro Festival.
  8. Coordinate the organization’s Latin Music Project strategic planning process. 
  9. Oversee prospect research.
  10. Work closely with Program Staff, Executive Director, and Board of Directors.
  11. Make public appearances/accept speaking engagements to share information about the Puerto Rican Arts Alliance with the community.
  12. Staff Board Development Committee meetings.
  13. Oversee fundraising database and tracking systems.
  14. Supervise and collaborate with other fundraising efforts related to the organization’s earned income goals.
  15. Oversee creation of publications to support fundraising activities and establish a monthly communication calendar, which includes print and social media.
  16. Create and maintain gift recognition programs.
  17. Demonstrate professional conduct at all times.
  18. Perform other related duties as requested.

ENVIRONMENTAL DEMANDS:

1.     Must be able to plan, prioritize, organize and execute multiple initiatives simultaneously and independently.

2.     Employee must be able to sit and stand for extended periods of time, carry, lift, push or pull up to 35 pounds.

3.     Flexible hours are required for this position.

4.     Travel within the U.S. with advance notice may be required.

5.     Access to car is required.

SALARY/BENEFITS:

$50,000-$70,000 commensurate with experience and other qualifications.

APPLICATION:

E-mail resume, cover letter and writing sample(s) to Carlos Hernandez at the Puerto Rican Arts Alliance: jobs@praachicago.org.

ABOUT PRAA:

www.praachicago.org/about-praa/ 

PRAA does not discriminate against any person on the basis of race, religion, color, gender, sexual orientation, age, national origin, disability, veteran status, or any other status or condition protected by law.   


 

 

manager of school programs, steppenwolf theatre company

Steppenwolf Theatre Company is looking for a detailed, dynamic, and inclusive leader to join its Education department as Manager of School Programs.  For over 40 years, Steppenwolf Theatre Company has been a cultural leader in Chicago and model for theatre companies in the United States and around the world. Formed in 1976 by a collective of actors, the Steppenwolf ensemble has grown to 51 members who represent a remarkable cross-section of award-winning actors, directors and playwrights.  With a reputation for acting brilliance and a commitment to producing the best new American playwrights, Steppenwolf has inspired generations of theatre audiences and has long been a benchmark for theatre excellence. 

Recognizing that the ensemble is Steppenwolf’s most singular asset, Artistic Director Anna D. Shapiro and Executive Director David Schmitz, have established institutional priorities that are rooted in increasing ensemble participation and working with younger artists with a diversity of voice. Steppenwolf Education provides teens and young professionals the inspiration and connections to create change and thrive as future artists or future arts appreciators. By providing high-quality artistic experiences, access to artists working in the field and in-depth mentorship, teens and young professionals are inspired to create change.

Steppenwolf Education’s unique approach combines play production with educational components to enhance arts education for young audiences, as well as their teachers and families. Every season Steppenwolf for Young Adults creates two full-scale professional productions specifically for teens. Working closely with the Chicago Public and metropolitan area schools and other community partners, Steppenwolf’s Education department annually ensures access to the theater for more than 15,000 participants from Chicago’s communities. The initiative includes post-show discussions with artists; classroom residencies led by Steppenwolf-trained teaching artists in almost 100 classrooms in public high schools; professional development workshops for teaching artists and classroom teachers; the Young Adult Council, an innovative after-school initiative that uniquely engages high school students in all areas of the theater’s operations, as well as providing barrier-free teen programming for Council members and their peers; and City Connections, Steppenwolf Education’s commitment to building community partnerships with likeminded organizations committed to youth empowerment through the arts.

Position and Responsibilities:

Steppenwolf’s Manager of School Programs is a new position within Steppenwolf’s recently expanded education department. This role is not only responsible for managing the ongoing work of the in-school residency program, including training of its teaching artists and classroom teachers, but of working with the Director of Education to shape the growth of the program moving forward, primarily in the area of equity and access: ensuring that more students and teachers across the Chicagoland area are provided valuable resources through Steppenwolf Education, while maintaining the rigor and quality of programming that Steppenwolf is known for producing. The Manager of School Programs must be able to serve as a key ambassador of Steppenwolf Education to its many constituencies, including teens, educators, members of the community, as well as staff members and teaching artists. 

Specific duties of the position include:

In-School Residency Program:

  • Responsible for overseeing in-school residency program, including:
    • Pre/Post program
    • What If program
    • Immersion program
  • Alongside lead teaching artists in the program, create curriculum for and execute educator teacher training in aesthetic education and in relation to both Steppenwolf for Young Adults shows of the season
  • Design and implement lesson plans for use in the classroom  
  • Evaluate in-school residency program, including current assessment model, and shape future growth

Management of teaching artists:

  • Assist Director of Education in hiring teaching artists each season
  • Evaluate and manage teaching artists throughout season and through formal check-ins at end of season
  • Coordinate and schedule in-school residencies with schools and teaching artists for two Steppenwolf for Young Adults productions and auxiliary programming each season
  • Read and respond to teaching artist lesson plans, assessment worksheets and final assessments
  • Process weekly payments for teaching artists
  • Manage supplies for program
  • Plan annual teaching artist retreat

Support for Steppenwolf for Young Adult productions:

  • Work alongside Director of Education to develop relationships with new CPS classrooms for future partnerships
  • Work with Group Sales Department on reservations for school groups and communicate department philosophy, goals and information via phone conversations, emails and mailed materials to all students and teachers
  • Provide administrative support for schools during productions: seating charts, bus signs, phone lists, etc
  • Lead post-show discussions during school performances for 500-member audiences
  • Contribute to study guide content for Steppenwolf for Young Adult shows

Support for Teen Programs and Young Adult Council:

  • Working alongside the Manager of Community Programs, provide support for the Young Adult Council, building connections between classroom teachers in the school residency program and youth served by teen programs

Support for City Connections Program:

  • Working alongside the Manager of Community Programs, develop relationships with City Connections partners in order to deepen partnerships related to new school collaborations and beyond

Support to Development Department:

  • Communicate with Development department about residency program, in particular vision and values of program
  • Develop assessment tools, execution of these tools and documentation about residency program to aid Development in year-end reporting

Qualifications:

The ideal candidate will have at least five years’ experience in and proven dedication to the field of arts education and providing equity and access to the arts for young people. They will possess a readiness to shape a new position in a growing department and an excitement to execute current programming while developing a vision for growth and change. The following qualifications are required:

  • Steppenwolf gives preference to candidates who have demonstrable experience advocating for equity, diversity and inclusion.
  • 5+ years’ experience working with Chicago Public School students and teachers (or students of similar demographics), in and outside of traditional classroom settings.
  • 5+ years of teaching/teaching artistry work including curriculum development and implementation.
  • Strong managerial skills, with a desire to mentor burgeoning teaching artists in the field of teaching artistry.
  • Outstanding interpersonal and communications skills – characterized by the ability to listen, to speak, and to write well.
  • Strong organizational skills and keen attention to detail and accuracy.
  • Self-motivated and able to prioritize and multi-task efficiently.
  • Ability to manage short-term and long-term program goals simultaneously.
  • Experience with working in an office setting is a must, including fluency with Microsoft Suite, Wordfly, Survey Monkey, etc.
  • Experience with one or more of these technology tools a plus: Tessitura, Total Info or Patron Manager or similar systems.
  • Familiarity with the pedagogy of aesthetic education is a plus but not a requirement.

 Compensation

Compensation is competitive with prevailing compensation for similar positions within the non-profit performing arts industry. Excellent benefit package offered, including medical, dental and vision insurance, short-term and long-term disability insurance, vacation pay, paid sick leave, and 401(k) retirement program.

This position reports to the Director of Education. Note: This job requires availability for nights and weekend events and trainings, etc.

How to apply

Interested candidates should submit a cover letter, resume and three references by following this link by July 6, 2018.

Please note: Candidate needs to be available to start work on August 20th.

NO PHONE CALLS PLEASE

Steppenwolf Theatre Company is an equal opportunity and affirmative action employer. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Steppenwolf complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We strongly encourage applications from people of color and members of underrepresented groups.


Administrative and Program Internship, Threewalls

Stipend: $500/month

Hours: Part-Time, Temporary, 12 hours/week, evenings required and some Saturdays

Supervisor: Artist and Artistic Engagement Manager

Threewalls’s new exhibition model and organizational philosophies—mission, vision, and values—situates the organization as one working at the intersection of art and community. With the new focus on socially-engaged art, artistic practices, and programming, Threewalls also finds itself engaging social justice and embracing the opportunity to advance inclusion, equity and access through the work. These are core to how we work and will guide the intern during their time at Threewalls.

As the admin and program intern, the intern will be responsible for assisting the Artist and Artistic Engagement Manager with the day to day operations and programs. Specifically, the intern will assist with In-Session, which is a remix of the traditional lecture or panel. In-Session is a critical interdisciplinary salon that incorporates reading, conversation, and performance together. The salons are focused on a selection from a shared reading list which is compiled based on a theme. Artists, curators and community members curate the In-Session, selecting the reading and the performers. After the conversation on the selection, it is activated by performance—music, song, poetry, dance or movement. Additionally, the intern will help with the RaD Lab program, Threewalls’ research and development incubator for selected artists that incorporates public engagement in the artists’ respective neighborhoods.

In terms of administration, the intern will assist preparing materials for Board of Directors board meetings, committee meetings, and grant materials. In assisting with these important tasks, you will receive a well-rounded experience in non-profit management that supports the development of programming.

The intern is expected to participate in Threewalls events during the fall, and evenings are required as well as some Saturdays. Additionally, the intern is encouraged to engage with the Threewalls team to learn about each working part of the organization and how each part contributes to the whole.

Characteristics:

  • Passionate about contemporary art, community engagement, and social justice
  • Responsible
  • Team player
  • Attentive to detail

Qualifications:

  • Excellent communication skills including the ability to talk with artists and non-artists
  • Strong research abilities
  • Writings on contemporary art, community engagement and/or social justice (published or unpublished)
  • Practice Threewalls’s value and believe in our mission and vision
  • Fluent in Spanish, conversationally and written
  • Education: High School graduate or higher

To Apply:

Please submit your resume, a one-page letter of interest, and a writing sample (no longer than 3 pages, can be a partial sample of a longer piece). Submit your materials to info@three-walls.org with “Fall 2018 Internship” in the subject line. The deadline is July 14, 2018 and interviews will be July 24 and 25, 2018. No phone calls. No late submissions.


general manager, the joffrey ballet

The General Manager is responsible for strategic financial leadership and business administration of the artistic department, including leadership of the annual budget process, negotiating and executing ballet and tour contracts, and other administrative artistic logistics. Works closely with the Artistic Director to set clear goals, plans to achieve those goals, and ensure clear communication and coordination with all other departments.

Responsibilities include but aren’t limited to; participate in long range planning and creation of multiyear budget, negotiate and execute contracts for all ballets, acting as project leader for new works, renewing licenses for ballets, coordinating department and production meetings, identifying capital and technology needs for the department, be the main point of contact for all company touring and working with Company Manager and Music Director to establish orchestra needs and schedules.

QUALIFICATIONS/RESPONSIBILITIES:  Minimum five years directly relevant experience preferred. Innovative and forward-thinking professional with exceptional interpersonal and communication skills and a high degree of professionalism and integrity. A track record of successful financial management combined with a comprehensive knowledge of theatre operations and project management. Superb attention to detail and exceptional organization skills. Positive attitude and enjoys working in a collaborative work environment. Ability to meet deadlines and manage multiple priorities with grace and humor. Must have a solid commitment towards diversity, inclusion, and equity.   

WORK SCHEDULE: Cyclical working hours depending on season. Touring requires long days and may involve driving. Must be present during dancer work hours. Work schedule will fluctuate to coincide with rehearsal and performance hours. Includes evening and weekend hours.

APPLICABLE PHYSICAL CAPABILITIES: General mobility in office areas.  Ability to lift 20 lbs. Ability to operate data processing and other office equipment. Excellent written and verbal communication skills.

TO APPLY: Please send cover letter and resume to hr@joffrey.orgCuratorial and design research associate, CNL art consulting