Presentation and events coordinator, lyric opera of chicago
The Presentation and Events coordinator provides support to the Director of Presentation and Events in all aspects of internal and private events including, but not limited to, soliciting, securing, producing, coordinating, executing and finalizing all external rentals, as well as internal events as needed. Some nights/weekends are required.
Duties and Responsibilities:
- Respond to initial space inquiries and conduct outbound phone calls to former and prospective clients; complete database of each contact; conduct client tours and walkthroughs as needed
- Prepare event information sheets to circulate to staff and interface with staff to make certain of accurate dissemination; attend load-in and events as needed;
- Prepare and circulate event calendar to various internal and external parties;
- Prepare budget proposals for private events
- Work with marketing on quarterly emails, calendar updates on website
- Serve as primary events contact for all Lyric Opera departments, coordinating space use and services needed to accommodate event specific needs;
- Other duties as assigned in support of presentations and events
Knowledge and Skills:
- Experience in hospitality, event planning, and/or catering preferred
- Computer proficiency with Word, PowerPoint, and Excel required.
- Excellent organizational and proofreading skills required. Eye for detail and accuracy critical.
- Effective problem-solving abilities; sound, logical decision-making skills required.
- Strong interpersonal skills and business savvy required.
- Strong communication skills, including effective listening skills required. Must have a strong customer service orientation.
- Must be able to meet critical deadlines and work effectively under pressure.
- Strong follow-up and follow through abilities required.
- Ability to effectively prioritize and manage a consistently heavy workload.
- Demonstrated experience in bookkeeping and budget preparation required
To apply, please send a resume and cover letter with position of interest denoted to be sent to email@example.com or mailed to 20 N Wacker Dr, Suite 860, Chicago, IL 60606.
Staff accountant, the joffrey ballet
The Staff Accountant is responsible for treasury management, month-end close, postings to general ledger, inputting monthly journal entries, balance sheet account reconciliations, bank reconciliations, miscellaneous financial reports as requested, and providing back-up for other functions within the Finance Department.
Responsibilities include but aren’t limited to; oversee daily cash management, maintain bank accounts and act as a liaison between The Joffrey Ballet and financial institutions, prepare and file pre and post production reports, record all payroll activity in Financial Edge and perform quarterly payroll reconciliations and analysis of fees, taxes, etc., record all cash transactions, record account transfers, bank fees and electronic payments, assist with preparations for annual audit and form 990 and provide support during audit fieldwork.
QUALIFICATIONS / REQUIREMENTS:
Bachelor’s degree in Accounting is preferred. Minimum of 2 years as a Staff or Treasury Accountant, preferably with a nonprofit organization. Experience with gathering and evaluating financial information and making accountable recommendations to senior leadership. Experience in inputting and processing journal entries in a computerized accounting system, as well as a solid understanding of general accounting principles. Ability to analyze and reconcile balance sheet accounts and bank statements. Excellent computer and superb Microsoft Excel skills required. Must be professional, analytical, detail-oriented and have excellent communication skills. Blackbaud Financial Edge, Tessitura and treasury experience preferred. Background and credit check required. Deep commitment to diversity, inclusion and equity is required.
Monday through Friday, 8:30am-5pm, additional hours as required.
Please send cover letter and resume to firstname.lastname@example.org
Systems analyst, lyric opera of chicago
Lyric Opera of Chicago exists to provide a broad, deep and relevant cultural service to the Chicago region and the nation, and to advance the development of the art form of opera.
The Systems Analyst will manage and support the use of Tessitura CRM system and its API to the ecommerce website. Tessitura serves as Lyric’s primary software for ticket sales, seat reservations, fundraising, and repository of patron, donor and constituent data. This position reports directly to the Vice President of IT and works closely with departments such as ticketing, marketing, development, and finance. The primary functions include project management, CRM configuration and administration, E-commerce and Episerver CMS management, user training, and delivering business intelligence.
DUTIES AND RESPONSIBILITIES INCLUDE:
- Overseeing CRM and CMS systems to translate business needs into application functionality
- Providing leadership and coordination in expansion of CRM utilization and new features
- Organizing meetings with users and management, preparing design proposals, and soliciting and providing feedback
- Preparing and delivering in-house training to CRM users
- Managing departmental projects such as oversight of season set up and configuration, campaign/appeals planning, advanced data extractions, and financial reconciliations/audit
- Managing, testing and functionality of the company website and API connections into CRM with 3rd party vendors.
- Providing day to day technical support, administration and troubleshooting of Tessitura, its hosted environment (RAMP), company Website and user account management.
- Providing decision support for management on marketing and development strategies, reporting design, and workflow efficiency via steering committee
- Automating tasks to reduce time, increase accuracy and deliver process improvement
- Establishing and monitoring style guides and standardization for data entry
- Working closely with DBA staff to create, maintain and deliver reports and dashboards for business intelligence
- Managing and overseeing generation of lists and ad hoc queries.
- Analyzing and promoting the usage of native reporting functionality in Tessitura, and related tools such as T-Stats, RMA, etc.
- Verifying the accuracy of system data and monitoring resolution of data faults and errors
- Supporting third party applications that interface with Tessitura including but not limited to Web API, RMA, Events, T-stats, Mail2, and N-Scan
- Developing and documenting processes and procedures to educate staff and inform IT support
- Managing version control and system upgrades with vendor
- Attending the annual national Tessitura Conference, the Chicago Tessitura User Group meetings and other Tessitura related groups as applicable
- Assist with systems analysis for other enterprise applications such as Finance, ArtsVision.
- Other duties as assigned
KNOWLEDGE AND SKILLS:
- Bachelor's Degree from an accredited college or university in computer sciences, business administration or equivalent experience
- More than five (5) years of systems analysis experience with a desire to learn new technologies
- Progressive responsibilities as an advanced CRM user - Tessitura is a plus. Other Fundraising and Ticket Sales CRM experience (Salesforce, Raisers Edge, Patron Edge, Paciolan) will be considered
- Experience supporting and working directly with end users
- A minimum of 5 years of familiarity with CRM, website and database systems
- Project Management skills required. (PMP is a plus)
- SQL, HTML, CSS, and Episerver CMS experience is a plus.
- Ability to occasionally oversee evening or weekend functions, deployments or performances.
- Sitting for extended periods of time.
- Ability to operate a computer keyboard, mouse, and to handle other office equipment.
women's board assistant, Lyric opera of CHicago
Reports to: Director of Women’s Board
Duties and Responsibilities:
- Organize Wine Auction processes including soliciting auction items via mass mailings, tracking wine donations, maintaining inventory organization and coordinating shipment of donations. Post-event, manage all wine shipments as well as all travel and restaurant fulfillment, including reservations, writing detailed itineraries, and managing communication between auction winner and auction donor.
- Coordinate detailed arrangements for special events (i.e., Wine Auction, Opening Night Opera Ball, Annual Musical Gala, Annual Meetings, etc.), including tracking responses, organizing and implementing call campaigns, and writing copy for Lyric publications. Maintain filing system for sponsorship solicitations, coordinating production and design of print pieces including but not limited to invitations and menu cards, producing and organizing escort cards and place cards, seating guests, responding to customer inquiries and collecting event admissions. Onsite event responsibilities include vendor management, AV coordination, guest registration troubleshooting and seating problem-solving. Assist with Women’s Board Committee meetings and additional periodic special events as assigned.
- Emphasizing the Wine Auction, manage content and production of Women’s Board e-newsletters, Women’s Board password-protected online portal, Wine Auction social media, and other communications.
- Provide high level customer service to Women’s Board members, as well as other assigned patron accounts, by monitoring contributions, executing performance ticket requests, Graham Room dining reservations, answering phones, composing correspondence and sending gifts.
- Maintain accurate and detailed contact information for Women’s Board members in Tessitura, board directory and digital files. Prepare and track Women’s Board member annual dues. Develop and maintain filing system for Women’s Board member files, activities and events.
- Coordinate arrangements for Women’s Board meetings and Executive Committee meetings (eight annually). Compose correspondence, agendas, reports, record and transcribe meeting minutes, track responses, prepare and assemble meeting folders, seating guests, manage catering and AV.
Knowledge and Skills:
- Excellent verbal, written and interpersonal communication skills are essential.
- Ability to prioritize and efficiently manage multiple tasks while ensuring timely completion of all duties required, in addition to first rate customer service, strong organizational skills and attention to detail.
- Strong work ethic and the ability to work independently and as a member of a team.
- Proficiency in Microsoft Office products (Word, Excel, PowerPoint, Publisher) also necessary; previous Tessitura experience is highly desirable.
To apply, please send a resume and cover letter to email@example.com, or mail your application materials to 20 N Wacker Dr, Suite 860, Chicago, IL 60606.
Program director, snow city arts
The Program Director will report to the Executive Director, collaborate with both the Development and Communications Director and Associate, and supervise the Teaching Artist Advisers, Teaching Artists, Administrative Assistant, and the Exhibitions and Partnership Coordinator. The Program Director is responsible for the vision and quality of SCA’s programming, champions the development and implementation of SCA’s project-based curriculum, plays a critical role in implementing strategic initiatives, advances SCA’s assessment and evaluation protocols, and sustains significant external relationships within the arts education and arts in healthcare sectors.
- Strategy: Lead the development and implementation of the organization’s programmatic strategic vision
- Innovation: Direct and adapt SCA’s curriculum and pedagogy to embrace innovation, as well as best practices from the field, and ensure documentation of said curriculum remains up-to-date
- Connections: Seek and engage in special programming and knowledge-sharing opportunities in the fields of arts education and arts in healthcare to position SCA as a leader in both fields
Strategic Partnerships and Relationship Building
- Relationships: Work in partnership with the Executive Director and Board of Directors to develop, foster, and sustain strategic relationships in healthcare, arts education, school districts, leading Chicago area cultural institutions, and other relevant fields
- Reporting: Provide SCA leaders and ambassadors with plans and updates related to program initiatives, partnerships, and projects to ensure appropriate strategies, language, and priorities for marketing and fundraising
- Expansion: With the Executive Director, work to ensure the growth of SCA by pursuing expansion opportunities
Teaching Artist and Staff Management
- Supervise: Hire, evaluate, and, when needed, direct disciplinary action of SCA Teaching Artists Advisors and support Teaching Artist Advisors in their role as managers; manage part-time Administrative Assistant and Exhibitions and Partnership Coordinator
- Teach: Develop SCA projects in chosen discipline and periodically teach students
- Develop: In collaboration with the Teaching Artist Advisors, set yearly agendas for bi-monthly professional development sessions for Teaching Artists
- Comply: Ensure the Teaching Artists’ compliance with SCA policies and procedures, including documentation, assessment, and school reporting protocols
Program Documentation, Assessment, and Evaluation
- Assessment: Oversee the continued development and implementation of SCA’s assessment protocol
- Theory of Change: Advance the development of SCA’s Theory of Change
- Database Management: Direct future innovation and development of SCA’ custom-built database, LEO, in partnership with contracted information management team
- Reporting: Review and analyze pertinent data for reporting and messaging purposes
Curriculum Development and Programmatic Oversight
- Arts Curriculum: Lead the development and maintenance of project-based arts education curriculum at SCA
- Approval: Review all artist-developed projects and approve their use in SCA’s curriculum
- Alignment: In partnership with Teaching Artists, align all SCA projects to approved state and federal learning standards, as well as SCA’s assessment outcomes and best practices
- Curate: Occasionally serve as lead curator and manage the Curatorial Committee and Exhibitions and Partnership Coordinator in planning and curating SCA exhibits including SCA’s annual event, board events, smaller exhibits, and donor requests
- Compliance: Maintain the SCA’s compliance with HIPAA, FERPA, and other program-related laws and protocols
- Site Management: Serve as the high-level manager at hospital locations - including managing staff orientation and training, competency requirements, and reporting requirements; act as manager and lead contact at Ann & Robert H. Lurie Children’s Hospital of Chicago and Northwestern Medicine Central DuPage Hospital
- Relationship Building: Identify and develop new opportunities to deepen SCA’s engagement with existing hospitals partners
- Policies and Procedures: In partnership with Executive Director, revise and implement policies and procedures
- Development: In partnership with the Development team, maintain relationships with pertinent grant-making professionals; provide necessary messaging and data for fundraising purposes
- Clinical Research: Cultivate relationships with medical and educational institutions and individuals that could lead to clinical research involving SCA
- Board Involvement: Serve as the staff liaison to the Program Committee and serve as a non-voting member of the Expansion Committee; attend and support Governing and Auxiliary Board meetings and projects as needed
- Budget: Collaborate on the development and management of the annual program budget as well as budgets for installations and other events and projects
- Brand: In partnership with the communications team, maintain and cultivate the SCA brand
Qualifications for the position include:
- Bachelor’s degree, Master’s degree preferred
- Five or more years’ progressive experience in the Arts Education field
- Specialized expertise in teaching artistry and/or maintenance of a personal artistic practice
- Passion for SCA’s mission and arts education
- Strong interest in non-profit administration
- Experience managing databases
- Self-motivation, accuracy, attention to detail, and ability to meet deadlines
- Some evening and weekend work is required
Candidates should send a cover letter, resume, and writing sample (2 pages or less) to firstname.lastname@example.org. SCA will receive resumes until 5:00 pm on Friday, February 16, 2018 or until the position is filled. Snow City Arts is an equal opportunity employer. People of color are strongly encouraged to apply.
Associate, the patrick G. and shirley W. Ryan opera center, Lyric opera of chicago
Lyric Opera of Chicago exists to provide a broad, deep and relevant cultural service to the Chicago region and the nation, and to advance the development of the art form of opera.
The Patrick G. and Shirley W. Ryan Opera Center (ROC), Lyric’s professional development program, strives to identify and nurture the best emerging singers and pianists of the next generation–and to provide its Ensemble members with the highest possible level of experience in training & performance activities and professional enhancement offerings–all in an effort to set the stage so that Ensemble members are in the best position to create and take advantage of opportunities for leading successful operatic careers.
The Ryan Opera Center Associate supports the program’s operation in all areas and oversees all department administrative functions.
DUTIES AND RESPONSIBILITIES:
- Provide oversight of all ROC day-to-day operations, encompassing all aspects of scheduling, budget/financial administration, production and music needs for all programs and performances, and auditions.
- Make proposals to the ROC Director, ROC Music Director, and ROC Director of Vocal Studies concerning program artistic goals, curriculum, and scheduling of training and performance activities. Help to monitor their implementation.
- Work with all faculty, guest artists and conductors, production staff, and administration to formulate the ROC schedule. Act as main scheduling liaison to the Rehearsal and Facilities departments.
- Be responsible for implementation of all ROC performance and personnel contracts.
- Coordinate auditions for visiting artist managers and opera company administrators throughout the year.
- Create and oversee department budgets for fiscal year, long-range planning, and decision-making. Process all invoices for payment, and oversee ROC payroll.
- Assist the Development Department in ROC fundraising efforts, including coordinating ROC artists participation in events, and producing grant budgets and supporting documentation. Attend fundraising events as needed.
- Collaborate with Marketing Department on all ROC promotion.
- Collaborate with Technical Department on all production components of ROC activities.
- Work with colleagues at collaborating organizations on needed music, production, and promotional details.
- Oversee logistics, planning, marketing, and implementation of national auditions, and execute all audition arrangements.
- Coordinate all activities of ROC’s Board of Directors; oversee production of all Board minutes, agendas, reports, and other related correspondence; act as main communications liaison to the ROC Board.
- Regularly evaluate department operations and recommend updates for improvement, greater efficiency, etc. Organize and maintain all ROC files.
KNOWLEDGE AND SKILLS:
- Bachelor’s degree from an accredited college or university, preferably in music, or equivalent experience.
- Minimum of 3 years administrative experience.
- Strong organizational, interpersonal dynamics, and oral/written communications, including the ability to work with a wide range of personalities required.
- Previous experience in administration, production (under union contracts), marketing, budgeting and finance all required. Previous experience in working with young artists desired.
- Proficiency with word-processing and spreadsheet software (MS-Office) also required; broad-based knowledge of music and opera is essential.
- Proficiency with Tessitura and/or Arts Vision preferred.
- Knowledge involving social media platforms is desired.
- Ability to work and think independently, a motivated self-starter who also works well in a larger team.
- Ability to occasionally oversee evening or weekend functions, deployments, or performances
- Sitting / standing for extended periods of time
- Ability to operate a computer, keyboard, mouse, and to handle other office equipment
HOW TO APPLY:
Please forward a resume and cover letter denoting the position of interest to the Human Resources Department at email@example.com or mail to: Lyric Opera of Chicago, Attention: Human Resources, 20 N. Wacker Drive, Suite 860, Chicago, IL 60606.
See full job listing here.
Senior Director, financial planning and analysis, lyric opera of chicago
About this position:
The Senior Director, Financial Planning & Analysis serves as a key partner to the Chief Financial and Administrative Officer (CFAO) and a principal liaison to the Board of Directors, particularly the Finance Committee. In cooperation with the CFAO, the Senior Director, Financial Planning & Analysis is responsible for developing long- and short-term financial plans for the Lyric Opera, conducting variance analyses and maintaining quarterly forecasts on year-end results.
The Senior Director will work closely with department heads across the administrative staff to develop, maintain and revise budgets as needed. A priority project for this role will be to assess and streamline usage of budgeting software across the organization, with the eventual goal of being able to automate processes where appropriate to improve efficiency. S/he must bring the ability to balance big picture vision and financial analysis with line-item oversight of a complex budgeting operation.
- Demonstrate leadership in financial planning and management.
- Partner with the CFAO to develop standardized and rigorous budgeting, tracking and year-end forecasting processes.
- Create and update rolling three-year detailed budgets, including subsidiary revenue forecasts (marketing, development, rentals and co-production revenue) and line-item cost detail.
- Work with department heads to create and update detailed annual budgets (i.e., heads of Marketing, Development, Finance, Production, Lyric Unlimited, artistic, ROC); meet proactively with department heads to understand changes in plans, current expense issues, and expected outcome at year-end – all at line-item detail level.
- Update current budget status and expected year-end outcome on a frequent basis (as often as once a day when required); provide related materials for Finance and Executive Committee meetings.
- Develop detailed budgets for special projects, working with relevant staff to develop expense budgets and forecasted revenue.
- Review detailed rehearsal schedules and analyze costs related to key union agreements (AGMA, CFM, IATSE) as needed.
Within the first 12 to 18 months, the Senior Director, Financial Planning & Analysis will achieve the following major objectives:
- Gain a thorough understanding of the Lyric Opera business model including both cost and revenue drivers.
- Assess the Prophix Budgeting Tool and make necessary adaptations to speed up usage and utilization.
- Complete the FY2020 budget for Finance Committee approval in January 2020.
- Develop quarterly dashboard and variance analysis reports for use by management and the Finance Committee.
The ideal candidate will possess most of the following qualifications:
- More than five years of accounting or financial experience with three years of budgeting experience.
- Working knowledge of and comfort working with:
- Microsoft Suite of products
- CRM expertise (Tessitura a strong plus)
- Mid-range financial accounting software (Great Plains, Navision, etc.)
- Budgeting software tools (Adaptive Insights, Prophix, etc.)
- Outstanding communication skills.
- Bachelor's Degree from an accredited college or university in business, accounting, engineering (any kind), quantitative economics, physics or mathematics.
To be considered for this opportunity, please send a letter of interest and resume to:
Consultant, Executive Search
(312) 896-8906 direct
One East Wacker Drive, Suite 2100
Chicago, IL 60601
See full job listing here.
Foundation and Corporate Relations Manager, National museum of mexican art
The Foundation and Corporate Relations Manager is part of a dynamic team of professionals committed to increasing knowledge, appreciation and integration of Mexican art and culture. The primary focus of this position is the procurement of funding to underwrite the Museum’s programming, grants management including identification, solicitation, cultivation and compliance and the retention of corporate and foundation relationships and gifts.
This position is responsible for advancing strategies to generate significant contributions to the Museum from corporate and foundation communities through growing a portfolio of new and existing prospects. Primary responsibilities include management of strategies to secure funding on an annual basis from corporations and foundations, preparations of grant proposal/applications and development and implementation of stewardship strategies for the retention of corporate and foundation support. This role will work closely with the Annual Giving and Development Services manager in the implementation and execution of a grant calendar.
- Coordinates the identification, cultivation and solicitation of corporate and foundation support for Museum programs and projects. Plans and manages solicitation strategies for corporate and foundation support.
- Acts as grant writer for the Museum, generating well researched, well written and well documented grant and fundraising proposals and supporting documents in response to solicitations (including government grants).
- Act as a liaison with program staff – working directly with program managers in the development of grant proposals.
- Maintains and implements grant cultivation activities including calendars, records, files, progress reports and financial reporting.
- Retains business relationships with corporate and foundation giving officers. Ensure fulfillment of recognition, acknowledgements, and management of reports and solicitations for corporate/foundation/government donors and contacts, externally and internally.
- Works with Museum leadership on the implementation of comprehensive funding strategies for program and project support. Research prospective foundations and corporations to increase the Museum’s funding.
- As a member of the development team, contribute to the achievement of the Museum’s strategic and annual operating plans.
- Maintain and regularly communicate with a small portfolio of foundation and corporate donors; maintain records and files and manage the timely submission of progress and grant reports.
Mandatory Job Qualifications
Knowledge, Skills and Abilities:
- Exceptional oral and written communications skills required for the effective delivery of the Museum’s vision, mission and brand.
- Superior organizational skills and attention to detail.
- One to four years of experience and successful results in securing corporate (business development and gifts) and/or foundation (grants) funding.
- Expert knowledge of fundraising software.
- Bachelor’s degree required; One to four years of job related experience is required.
- Have an understanding, passion and commitment to develop the relationships and resources necessary to carry out the National Museum of Mexican Art’s mission and goals.
- Personal presence and the ability to communicate and interact effectively with multiple constituencies both within and outside the organization
- Proficiency in setting priorities and using time effectively to meet organizational goals and objectives.
- Ability to build productive working relationships with donors and National Museum of Mexican Art staff and leadership.
- Must be able to plan, prioritize, organize and execute multiple initiatives simultaneously and independently.
- Employee must be able to sit and stand for extended periods of time; carry, lift, push or pull up to 35 pounds.
- Requires the ability to manually operate business machinery.
- Travel within the U.S. with advance notice may be required.
- There is minimal environmental exposure.
Please send a resume and cover letter to development@NationalMuseumofMexicanArt.org by March 1, 2018.
Director of development, black ensemble theater
Reporting directly to the Executive Director, the new Director of Development will serve as the face of the organization on matters related to philanthropy and will interact regularly with the Development Committee of the Board in an effective management partnership.
Black Ensemble’s vision for its fundraising program is one that is well structured and organized, incorporates a myriad of fundraising activities and maximizes support from both private and public sources.
Responsibilities of the director include:
- Leads and is accountable for all fundraising activity for Black Ensemble, including the solicitation of contributions at various giving levels and from various gift types and sources
- Develops and leads the execution of all annual, major and capital fund raising strategies and tactics
- Builds and maintains the internal infrastructure and the external support structure required to achieve the Theater’s strategic expansion plan and meet its annual operating goals, including managing processes, technology and relationships with staff, volunteers, consultants, and vendors
- In charge of the Development office, manages development staff and is accountable for achieving annual budget goals
- Leads and coordinates the activities of the Black Ensemble fundraising support structure, including, but not limited to, all volunteers and consultants
- Builds and maintains relationships throughout the institutional giving and individual donor community
- Builds and maintains relationships with the appropriate government funding arms
- Creates visibility and awareness for Black Ensemble in the community at large
- Assures appropriate communication of plans, issues and results to management and the Board
- Serves as staff liaison to the Board’s Development Committee
Ideal candidates will offer:
- Bachelor’s degree
- Master’s degree and/or CFRE preferred
- Belief in the mission of Black Ensemble
- Strategic aptitude
- Natural leadership qualities
- Strong planning and budgeting skills
- A proven ability to raise funds via personal solicitation, written proposals/correspondence, and events
- Excellent presentation skills
- Experience in recruiting, working with and engaging a Board of Directors
- Ability to communicate successfully with funders, donors, artists and other stakeholders
- Strong focus on results
- Strong sense of personal and professional accountability
- A combination of arts and social service experience preferred
Salary and benefits are competitive and offer commensurate with experience. Inquiries should be forwarded to Jackie Taylor at firstname.lastname@example.org. Black Ensemble Theater is an equal opportunity employer.
Senior program officer, The Richard h. driehaus Foundation
Through its grant-making and participation in Chicago’s civic and cultural life, The Richard H. Driehaus Foundation (the foundation) seeks to improve Chicago’s built environment, support cultural stewardship in the arts, strengthen democracy through investigative journalism, and advance economic opportunity for the working poor. The foundation grants approximately $5,000,000 a year to Chicago-area organizations through two funding programs: Driehaus Foundation Grants and The MacArthur Funds for Arts and Culture at The Richard H. Driehaus Foundation.
The foundation seeks a senior program officer to manage arts and culture grant-making in both funding programs, sharing the MacArthur Funds grant-making with the foundation’s other senior program officer. This is a full-time position, based in Chicago, and reporting to the foundation’s executive director.
- With the other senior program officer, manage the Arts and Culture program: assign responsibility for proposal review, manage proposal-review consultants, oversee program budgets and reporting, and evaluate grantee reports and outcomes and the overall effectiveness of the Arts and Culture program.
- Evaluate and recommend action on funding requests, including proposal review and communicating with prospective grantees; drafting and discussing initial recommendations with other foundation staff and the executive director; and preparing final rationale and recommendations to the board of directors.
- Actively participate in the networks, partnerships, and relationships that drive positive change, focusing on the health of Chicago’s arts and cultural institutions; initiate new connections as opportunities arise.
- Cultivate relationships with field experts, public sector partners, philanthropy colleagues, and others to both deepen the foundation’s understanding of, and to share learning with, the field.
- Remain in touch with grantees and informed about each grant through the grant’s duration. Convene grantees to share best practices, encourage learning, and explore new strategies for sustainability.
- Serve as an internal thought-leader on emerging issues, policy interventions, and best practices. Periodically share in re-assessing foundation strategy.
- As a key member of a small staff, participate in the work of other program areas, and on special projects.
- A minimum of 10 to 15 years’ relevant experience including grant-making and not-for-profit experience and work in the arts and culture arena. Experience in architecture, planning, historic preservation, or other arenas concerned with the built environment strongly preferred. A graduate degree is required.
- Excellent research, evaluation, and analytic skills. Successful project and budget management experience. Superb communication and interpersonal abilities.
- Available for evening and weekend site visits and attending performances, and occasional travel.
The successful candidate will be a strong critical thinker and skilled listener who will welcome joining a small collegial team. She or he will self-motivated, able to provide strategic leadership, and will combine the skills of a diplomat with an eagerness to participate in rigorous constructive conversation. She or he will be able to move frequently and effectively between the big picture and the detail-oriented work and follow-through required by the position.
A selection will be made in March, 2018. The Richard H. Driehaus Foundation is an Equal Opportunity Employer. Further information about the foundation is at www.driehausfoundation.org.
Those interested in this position may call for additional information or e-mail a cover leter and résumé to: email@example.com, to the attention of Susan Himmelfarb.
The Himmelfarb Group
Program Officer, Healthy Communities Foundation
The Program Officer guides nonprofit organizations through the entire application process, form concept development through presentation of proposals and evaluation results. The Program Officer is one of the primary liaisons with the grantee partners in the community, and as such, the position is very responsible and visible in the community. The Program Officer is expected to develop and maintain a variety of relationships in the community, and a knowledge base of current trends, activities and changes within the community at-large that are relevant to the strategic goals of the Foundation.
- Carry an assigned portfolio of priority grants as defined by the 2018 Strategic Plan.
- Respond to inquiries from nonprofit organizations regarding the Foundations’ grant-making guidelines and Requests for Proposals.
- Consult with nonprofit organizations regarding specific grant proposals to ensure that the proposal meets Foundation guidelines and/or initiative requirements, and is a well-formulated request.
- Provide assistance to grant seekers and grant recipients organizations, as necessary, to direct and connect them to other resources for organizational development, funding, program ideas, etc. including making general presentations to groups of nonprofit organizations.
Proposal Review and Evaluation
- Review all assigned letters of inquiry and full proposals to ensure that required information has been provided. Where needed and appropriate, conduct additional research into the relevant field of interest and/or nonprofit organization.
- As appropriate, conduct site visits and participate in interviews for each assigned proposal
- Prepare proposal analysis including written summaries and recommendations for review and action by the Board’s Program Committee Monitoring and Evaluation.
- Develop reports to aggregate evaluation results and communicate the Foundation’s impact in the community.
- Ensure that paper and electronic grant files are complete, accurate and current. Maintain statistical information regarding grant-making activity
- Assist in the development of the language for the grant agreements detailing financial and narrative reporting expectations.
- Identify key organizational “ecosystems” and opportunities to work with various actors to promote agendas that align with the goals of the foundation.
- Develop and maintain contact with broad cross section of nonprofit organizations in the community.
- Support leadership initiatives developed/coordinated
- Keep abreast of emerging issues both locally and nationally
- Other duties as assigned
- Bachelor’s degree required; Master’s degree strongly preferred
- Minimum of five years of post-college experience, some portion in the nonprofit sector required. Grant-making experience strongly preferred; desire to work in and with nonprofit sector is essential
- Strong interpersonal and collaboration skills; proven ability to be flexible in a team-oriented approach with diverse groups of people
- Strong written and oral communication skills
- Strong analytic and problem-solving skills
- Content expertise in health and wellness
- Knowledge of program evaluation and communicating impact
- Excellent planning, organizational, multi-task and time management skills
- Proven ability to efficiently and effectively handle multiple tasks at the same time
- Computer literate; experience working with data bases strongly preferred
SKILLS AND EXPERIENCE REQUIRED
This position requires strong analytical skills, particularly with financial data and budgets, as well as demonstrated verbal and written communication skills. Candidates must be detail-oriented with strong organizational skills, able to set priorities and work in a self-directed fashion, and willing and able to think outside the box and contribute new ideas and solutions. Experience with establishing organizational systems to improve efficiency in a changing environment is a plus. High-level proficiency of MS office is required. Knowledge of grants management software is a plus. The Program Officer must be flexible, a team player requiring minimal supervision and one who approaches work with a solution-oriented view. The Foundation has a relatively small staff, and judgment, integrity, and a sense of humor are traits that are particularly important in an organization of the Foundation's size, where teamwork is essential to effectiveness. Ability to maintain the highest level of confidentiality with regards to Foundation, Board and grantmaking information and a strong commitment to the Foundation's mission are key qualifications. Healthy Communities Foundation’s mission is centered on reducing health disparities and increasing well-being in western Cook County communities. The foundation makes grants in over 20 communities in western Cook County.
Interested candidates please send resume and cover letter to MPesqueira@HCFdn.org with ATTN:
Program Officer in the subject line.
Development manager, intonation music
Intonation Music is seeking a dynamic and experienced FT Development Manager to help launch the next stage of Intonation’s growth. The Development Manager will be responsible for creating and administering Intonation’s 3-year development plan; planning, organizing and managing all aspects of fundraising including grants, annual appeals, outreach efforts, fundraising events, gear donations, and stewardship of current and future donors. The Development Manager is a key member of Intonation’s leadership team, and will be relied on for expertise in strategic planning, facilitation, problem solving, and proactive measures to drive the mission forward.
The DM reports to the Executive Director and together they will act as the lead contacts with Intonation’s main and associate boards. The DM will oversee donor management and communication with support from Intonation’s Operations Coordinator.
The successful candidate will be ready to hit the ground running with enthusiasm, fund-raising expertise, superior organizational and communication skills, analytical capabilities, the ability to conceptualize, and a talent to manage multiple projects at once.
- Collaborate with the Executive Director and Board to create and execute compelling annual and 3-year fundraising plans and calendars to include short and long-range fundraising goals, budgets and strategies
- Regularly assess progress towards goals and identify the key drivers and metrics of success as well as roadblocks.
- Attend Professional Development seminars related to fundraising
Messaging and Communication
- Lead writer in distilling Intonation’s mission, impact and strategic priorities into a series of succinct messages which will inform all of the organization’s fundraising communications.
- Lead writer, generator of creative ideas, and liaison for in-house and external designers for creation of fundraising-related collateral and marketing materials to include Annual Report Card, Brochures, social media etc.
- Meet regularly with program staff to update on funding requirements, obtain information for progress reports and exchange information to directly enhance program operations and revenue support
- Relationship building with current and prospective major donors and program officers to include strategy, content, and calendar for customized individual and collective efforts such as event invites, updates, appeals, phone calls, site visits, and meetings.
- Represent Intonation at Industry functions related to development and fundraising
- Develop and maintain grants and corporate funding calendar in all categories, serving as the liaison for other staff and departments involved, deadlines, report due dates and renewal procedures
- Serve as the organization’s primary writer of compelling LOIs, proposals and reports
- Oversee prospect research to explore new sources of grant funding, including government, institutional, foundation, and corporate.
- Manage development administrative functions including the fundraising database, reporting, gift processing, and acknowledgements
The ideal candidate will possess:
- Bachelor's Degree from an accredited college or university
- Minimum 5 years Non-Profit fundraising experience
- Excellent written and verbal communication skills
- Understanding and commitment to the mission, goals and values of Intonation
- Experience with fundraising software (recording gifts, running reports, managing donors, etc.); Knowledge of Donor Perfect a plus.
- Proven track record demonstrating excellent stewardship skills, including follow through with attention to detail
- Fluency in Windows, Mac, Google, Microsoft Word, Excel, Outlook and PowerPoint
- Ability to work within a team as well as demonstrate initiative and a proven ability to work independently
- Ability to multi-task, set priorities and time manage in a fast-paced and self-directed team environment
- Ability to maintain positive and professional relationships with a wide variety of people including, but not limited to; board members, staff, volunteers, interns, community partners, organizational donors, media
- Willingness to work some night and weekend events
Please email resume, cover letter and salary requirements to firstname.lastname@example.org.
No phone calls, please.